Administrative Assistant

Synergy•Boston, MA

14d•Onsite

About The Position

Synergy , a leading Boston commercial real estate firm, seeks an experienced Administrative Assistant to support internal teams and cross-functional initiatives in a fast-paced, collaborative environment. This role is ideal for a highly organized administrative professional who thrives on coordination, systems, and follow-through rather than front-desk or facilities work. The Administrative Assistant will work closely with the Executive Assistant to the CEO, serving as a key partner in ensuring administrative processes, approvals, and internal operations run smoothly across the organization. In addition to competitive salary and benefits, we offer a collegial work environment and an excellent opportunity to continue to develop strong skills and professional growth. Those who have joined us from other firms find the tight-knitted team culture and direct access to leadership very rewarding. Synergy (synergyboston.com) is a real estate investment and operating company primarily focused on the Boston market. We are one of the largest and most active landlords in the city. We are active members of the Boston business community and have been recognized as Landlord of the Year by the GBREB Commercial Brokers Association (CBA). We are also proud to support numerous organizations that have a positive impact in our city.

Requirements

4–6+ years of experience in administrative, executive support, or operations roles
Experience managing internal systems, approvals, or access controls
Strong organizational, communication, and prioritization skills
High level of professionalism, discretion, and sound judgment
Ability to work independently while collaborating closely with leadership and teams

Responsibilities

Provide proactive administrative support to multiple internal teams and leaders (non-CEO)
Manage shared calendars, meeting coordination, and complex scheduling needs
Prepare meeting materials, documentation, and internal communications
Track action items, deadlines, and follow-ups to support execution and accountability
Draft, format, and maintain internal documents and presentations
Review and approve technology quotes in alignment with company guidelines
Approve new software licenses and system access requests
Approve creation of SharePoints, Teams, and Domains
Partner with IT vendor and leadership to ensure governance and consistency across systems
Support internal meetings and team initiatives as needed
Provide coordination and administrative support for internal team events and gatherings
Assist with logistics and execution in partnership with stakeholders
Work closely with the Executive Assistant to the CEO on administrative priorities and special projects
Provide overflow administrative support as needed
Serve as a reliable backup for basic office needs during absences or peak periods