Administrative Assistant, Dedicated

Bush Specialty Vehicles•Winchester, VA

9d•Onsite

About The Position

We are looking for a dependable, organized, and detail-oriented Administrative Assistant to join our team. This position provides clerical and administrative support to help ensure accurate documentation, organized records, and timely reporting. The ideal candidate is comfortable working with computers and data, has strong attention to detail, and can manage multiple tasks while maintaining accuracy. This is a great opportunity for someone who enjoys a structured work environment and takes pride in keeping things organized and running smoothly.

Requirements

High school diploma or equivalent required.
Previous administrative, clerical, data entry, or office support experience preferred.
Strong attention to detail and a commitment to accuracy.
Basic computer skills and experience with Microsoft Office, email, scanning, and data entry systems.
Strong organizational skills and the ability to manage multiple tasks and priorities.
Good verbal and written communication skills.
Ability to work independently while following established processes and procedures.
Dependable, professional, and organized.
Ability to handle confidential information appropriately.
Previous experience working with accounting, operational, billing, payroll, or document management systems preferred.
Strong organizational and time-management skills.
Ability to manage multiple tasks and priorities effectively.
Basic proficiency with Microsoft Office, email, scanning equipment, and data entry systems.
Effective verbal and written communication skills.
Ability to identify missing or inaccurate information and follow up appropriately.
Professional and dependable work habits.
Ability to handle confidential and sensitive information appropriately.

Responsibilities

Perform data entry transactions in the company’s accounting and operational systems.
Complete accurate and timely data entry into company systems.
Organize, scan, and electronically file proof of delivery (POD) documents and other operational records.
Maintain accurate and organized electronic and physical files.
Assist with billing, accounts receivable, and payroll-related reports.
Review documents and reports for accuracy, completeness, and missing information.
Assist with daily administrative and clerical tasks to support the department.
Communicate with internal team members to gather missing information and resolve documentation issues.
Maintain confidentiality of company, employee, customer, and financial information.
Perform additional administrative duties as needed.