Administrative Assistant

Keysight Technologies, Inc.•Santa Rosa, CA

8d•Onsite

About The Position

Keysight is a leader in technology innovation, providing solutions in electronic design, simulation, prototyping, test, manufacturing, and optimization across various markets including communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor. With approximately 15,000 employees, Keysight serves customers in over 100 countries. The company fosters an award-winning culture that encourages belonging, creativity, and innovation. This specific role is within the Keysight Advanced Technology Labs organization, providing administrative support to the Director of HFTC Operations.

Requirements

3+ years directly related experience in an executive support role
Associate or bachelor’s degree; specialized training/certification is a plus
Excellent judgment and discretion is an absolute necessity
Strong office application skills, including MS Office suite business applications. Must be able to create and use documents of moderate complexity in Excel, PowerPoint, and Word.
Other “table-stakes” tools skills include Teams, Zoom, Sharepoint, etc. Increasing leverage of AI tools such as MS Copilot and ChatGPT is expected.
Ability to work independently as well as part of a team
Excellent organization and time management skills
Excellent interpersonal skills and a pleasant, positive demeanor
Ability to exercise good judgment/decision making when necessary
Ability to prioritize and take initiative, and manage multiple activity streams
Flexibility to work occasional overtime or different hours as required
Increasing and sustained use of AI tools (e.g., Microsoft Copilot, ChatGPT or equivalents) is expected
Attention to detail and follow-through

Nice To Haves

A background in project management or related role is a plus
Poise, presence, personality and initiative to be a top-notch, right-hand professional

Responsibilities

Provide direct, high-confidence assistance to the Director of Operations, including complex calendar management and meeting coordination, domestic and international travel planning, preparation and organization of executive-level materials, and expense tracking, purchase requisitions, and approvals.
Partner closely with the Chief of Staff to support the operating rhythm of the Operations team, ensuring meetings, reviews, and commitments are well-prepared and well-followed-up.
Serve as a central point of coordination for the Director’s interactions with senior leaders, teams, and external stakeholders.
Maintain accurate org charts.
Support smooth logistics for leadership meetings, reviews, and large forums (e.g., town halls), including Teams setup and coordination.
Perform confidential administrative duties with discretion and professionalism.
Identify opportunities to standardize and streamline administrative processes, templates, and workflows - using both traditional process improvement and AI-enabled approaches.