Administrative Assistant

Express Employment International Headquarters•Oklahoma City, OK

15d•Onsite

About The Position

The corporate office of Express Employment International is seeking a reliable, proactive, and highly organized Administrative Assistant to play a vital role in supporting our leadership team and ensuring seamless day-to-day operations. In this position, you will serve as a key point of contact and trusted partner to managers and executives, helping to streamline workflows and enhance overall efficiency. The ideal candidate thrives in a dynamic environment, demonstrates strong attention to detail, and possesses excellent interpersonal skills. This is an excellent opportunity for a motivated professional who enjoys variety in their work and takes pride in contributing to the success of the executive team through outstanding administrative support. This position sits within our Oklahoma City based corporate office, currently with an expectation to be onsite five days per week.

Requirements

Associates degree required, bachelor’s degree in related field preferred
Three to five years of experience in an administrative support role
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Proficient in Microsoft Office Suite or related software
Excellent organizational skills and attention to detail
Basic understanding of clerical procedures and systems such as recordkeeping and filing
Ability to work independently

Responsibilities

Provide logistical and operational support for the Executive wing
Coordinate and schedule travel arrangements, meetings, appointments, and events for managers and supervisors
Prepare meeting agendas, record and distribute accurate meeting minutes, and follow up on action items as needed
Provide end-to-end support for meetings, including room setup, catering coordination, audiovisual/technology requirements, and post-meeting activities
Manage special projects by determining the most effective approach and ensuring successful outcomes
Retrieve, compile, and summarize information from records, emails, meeting minutes, and other sources as requested
Respond promptly to administrative inquiries and resolve issues efficiently
Maintain and manage filing systems (both physical and digital) to ensure quick and accurate retrieval of documents
Greet, welcome, and direct visitors and clients in a courteous and professional manner
Answer, screen, and transfer incoming phone calls while delivering exceptional customer service
Maintain adequate office supplies and coordinate maintenance and repair of office equipment
Manage petty cash, track expenses, and maintain accurate financial records
Serve as the primary point of contact for ticket management across a diverse calendar of events, ensuring accurate allocation, timely distribution, and seamless coordination
Perform other related duties as assigned