Administrative Assistant

The Hill Group•Griffith, IN

12d

About The Position

The Administrative Assistant supports the Precision Control Systems (“PCS”) division of The Hill Group (“THG”) by providing administrative support, coordination, tracking, and follow-up across multiple initiatives. This role works closely with leadership to support Sales, Operations, Accounting, and Safety to ensure meetings, initiatives, and reporting efforts remain organized, accurate, and progressing as intended.

Requirements

High school diploma or general education degree (GED) required
Proficiency in all Microsoft Office Suite (Word, Excel, Outlook and PowerPoint)
Requires an ability to work effectively and efficiently under pressure and adjust to changing situations
Requires initiative, great attention to detail, accuracy, an ability to prioritize and multi-task
Must have excellent written and verbal communication skills
Must have excellent interpersonal and customer services skills, and maintain a positive attitude while dealing professionally with co-workers, clients, vendors, etc.
Must be able to work independently with limited supervision while still being a team player
Must be dependable, organized and self-motivated

Nice To Haves

Associates degree preferred
experience in PENTA a plus

Responsibilities

Administrative Coordination Provide diversified administrative support to PCS leadership, including scheduling, coordination, and follow-up
Manage calendars, meetings, and travel arrangements; prepare agendas, meeting materials, and track action items
Capture and distribute meeting minutes, ensuring follow-ups are documented and assigned
Serve as an organizational hub for leadership initiatives, helping prevent tasks from being delayed or overlooked
Tracking, Reporting & Follow-Up Track, organize, and maintain logs and reporting regarding safety, sales, compliance, and other operational initiatives
Follow up with internal teams to obtain updates, documentation, or status reports as requested
Maintain dashboards, logs, or spreadsheets to improve visibility into ongoing initiatives
Assist leadership by consolidating information
Communication Answer, screen, and route telephone calls professionally
Assist with internal and external communications related to scheduled initiatives and projects
Maintain organized electronic and physical filing systems for departmental documentation
Operational Support Prepare and submit expense reports for team members as assigned
Provide data entry, document preparation, mail merges, scanning, and filing support
Assist with coordination of company-sponsored meetings and events
Perform additional duties as assigned to support PCS operations