Administrative Assistant

Lighthouse Hospice Care•Downers Grove, IL

4d•$19 - $22•Onsite

About The Position

Lighthouse Hospice is driven to provide a professional hospice workplace where the employee is respected and valued. We recognize that creating a culture of trust, kindness and appreciation is required to retain the best talent, dedicated to making a difference in the lives of the people we serve. Our team members all have one special thing in common. We deeply care for each other as much as we care for our patients and families. Each member of our team has been carefully chosen, not only for their exceptional skill set but also for their gifts of compassion and respect for others. We found that hiring people for this reason, combined with creating an environment where each individual can showcase their strengths, enables our team to achieve their highest potential. If you are searching for a great place to work, a place where you can make a real difference, where you can learn and grow with some of the best talent in the area, then we would love to speak with you! Job Title: Administrative Assistant Job Summary: The Administrative Assistant plays an essential role in ensuring efficient daily office operations by providing comprehensive clerical and organizational support. This position is responsible for managing calendars, scheduling appointments, preparing documents, maintaining organized filing systems, and coordinating internal and external communication. The Administrative Assistant will serve as a primary point of contact for staff, visitors, and external partners and will support the Executive Assistant in daily tasks and special projects. Proficiency in Microsoft Office (Excel, Word, Outlook, etc.) and strong attention to detail are essential for success in this role.

Requirements

High school diploma required; Associate’s degree in Business Administration or a related field preferred.
Current Driver’s License.
Minimum of one year of administrative support experience in an office environment.
Strong organizational skills with the ability to prioritize and manage multiple tasks efficiently.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) and general office technology.
Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
Strong attention to detail and accuracy in work.
Reliable transportation and valid auto liability insurance.

Nice To Haves

Prior experience supporting leadership or executive staff is preferred.
Experience in healthcare or hospice settings is a plus but not required.

Responsibilities

Utilizes effective communication skills when directing phone calls, greeting visitors, and assisting staff or external contacts.
Provides comprehensive clerical and organizational support to ensure efficient office operations, including managing calendars, scheduling appointments, and handling correspondence.
Prepares, organizes, and maintains documents and files; assists with copying, scanning, and records management.
Monitors, orders, and maintains inventory of office supplies, forms, and other operational materials.
Facilitates communication systems by distributing mail, managing phone systems, routing messages appropriately, and ensuring information is delivered in a timely and professional manner.
Performs data entry, basic computer support, and updates to electronic and paper-based information systems.
Provides clear and effective communication to team members and external healthcare professionals while always maintaining strict confidentiality.
Supports the Executive Assistant with assigned tasks, projects, scheduling, and administrative coordination.
Assist with scheduling and coordinating meetings, appointments, and training sessions for the Executive Assistant.
Assist in preparing reports, presentations, and correspondence.
Assist with the implementation and tracking of operational policies and procedures.
Assist with addressing and resolving operational challenges in collaboration with the Executive Assistant.
Perform other tasks and duties as assigned by the Executive Assistant.