Administrative Assistant

Prime AE Group Inc • Tampa, FL

6h • Hybrid

About The Position

We are currently seeking an Administrative Assistant to join our Tampa office.

This role will provide day-to-day administrative support to our operations team while also assisting with accounting functions. You will play a key role in keeping office operations organized and efficient while supporting financial processes such as timesheets and accounts payable.

This is an excellent opportunity for a detail-oriented professional who enjoys a mix of administrative coordination and accounting support in a fast-paced, team-oriented environment.

Requirements

• High school diploma or GED required; Associate degree preferred.
• 2–3+ years of administrative or office support experience, preferably in A/E/C or professional services.
• Experience with basic accounting functions such as timesheets, accounts payable, or data entry strongly preferred.
• Experience working with an ERP system required (BST experience a plus, but not required).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong attention to detail and accuracy, especially when handling financial data.
• Excellent organizational, multitasking, and time management skills.
• Strong communication skills and ability to interact with staff at all levels.
• Ability to work independently while also supporting a collaborative team environment.

Nice To Haves

• Experience with Deltek Vantagepoint, SharePoint, or Teams is a plus.

Responsibilities

• Provide day-to-day administrative support to office leadership and staff.
• Coordinate meetings and manage calendars.
• Order and manage office and kitchen supplies.
• Coordinate food orders for meetings, committees, and company events.
• Support travel coordination and scheduling.
• Assist with internal event planning and office activities.
• Coordinate building maintenance and vendor communication.
• Assist with fleet management and vehicle rentals.
• Support general office operations and ensure a well-functioning work environment.
• Process weekly timesheets for approximately 70 employees.
• Assist with accounts payable, including invoice receipt, coding, and data entry.
• Support journal entries and cash receipts (data entry level).
• Provide general accounting support including scanning, filing, and documentation.
• Assist with maintaining accurate financial records within the ERP system.

Benefits

• Full-Career Support: Flexible career paths across disciplines, from technical specialist to project leadership.
• People-First Culture: We hire top talent, champion diversity, trust, and integrity.
• Meaningful Impact: Work on projects—from community centers and hospitals to federal, transportation, and water systems—that tangibly improve lives.
• Growth-Oriented: Strategically expanding capabilities and geography (e.g., Southeast acquisition, federal growth) with strong backing from investors.
• National Yet Local: Enjoy the resources of a big firm with the agility and client intimacy of local offices.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees