Administrative Assistant

City of Roanoke, Virginia•Roanoke, VA

15d•Onsite

About The Position

The City of Roanoke is seeking an Administrative Assistant to perform a wide variety of progressive administrative work across varying departments related to the specialized function to which assigned. Job responsibilities include preparing documents based on data obtained from records and other sources and processing them in accordance with prescribed procedures and compiling information for reports and transactions and assisting in consolidation and presentation of data. The successful candidate will prepare and maintain files, mailing lists, and records including payroll and personnel information; prepare leave reports and monitor leave usage. They will also perform routine supply purchasing tasks as necessary, and assist in the preparation of the organizational budget. They may serve as HR Contact for a department.

Requirements

High school diploma or general education degree (GED) supplemented by courses in keyboarding and shorthand
one to three years of experience and/or training in clerical/administrative work
equivalent combination of education and experience
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.

Nice To Haves

courses in keyboarding and shorthand

Responsibilities

Prepares documents based on data obtained from records and other sources and processes them in accordance with prescribed procedures
Compiles information for reports and transactions and assists in consolidation and presentation of data
Prepares and maintains files, mailing lists and records including payroll and personnel information; prepares leave reports and monitors leave usage
Conducts transactions with the public in matters requiring a detailed knowledge of rules, procedures, policies, precedents and activities
Checks and reviews a variety of data for accuracy, completeness and conformance
Composes routine correspondence and prepares reports from oral instructions
Establishes databases to record and manipulate data and information
Makes appointments and greets visitors
Operates various office machines and equipment as required
Performs routine supply purchasing tasks as necessary
Issues permits and licenses
Assist in the preparation of the organizational budget
Takes and transcribes dictation, records minutes as necessary
May serve as HR Contact for a department