IRA - Administrative Assistant

RES•Palmer, TX

2d•$18 - $21•Onsite

About The Position

Administrative Assistant responsible for assisting the site management team and IRA compliance team in tracking and reconciling all hours associated to PWA program. This position will last for the duration of the project and be 100% site based.

Requirements

HS Diploma or GED required, some college preferred.
1-3 years office experience.
Employees must be physically capable of operating a vehicle safely, possess an appropriate valid driver's license.
Strong interpersonal and communication skills are required to ensure high quality, positive interfaces with the project team and administrative support functions who are based off-site.
Ability to multi-task and work independently when required.
Skilled in MS Office (Excel, Word, PPT and Outlook)
Understanding of business accounting and accounting systems.

Responsibilities

Supports field employees by contacting corporate resources for issue resolution.
Assists and supplies data as requested for IRA compliance
Administers project documentation and filing systems using company guidelines.
Reviews employee timesheets, enters into timekeeping system accurately and according to Payroll processing deadlines.
Ensures that all paperwork for new employees or transitioning employees is fully completed and submitted to HR within deadlines.
Supports internal office processes and company policies.
Files safety paperwork and uploads to Procore using assigned naming conventions according to type of document.
Creates and updates ad hoc spreadsheets and documents, tracks data as assigned by Supervisors.
Recognizes issues requiring action and takes initiative to resolve/report while working with minimal supervision. Stays current with professional and industrial best practices.
Must be able to work professionally with clients, vendors, employees, managers and supervisors.
Regular attendance is an essential requirement of the job.
Follow any other job-related duties/functions requested by the supervisor or onsite supervisors.
Help collect and confirm records, internally and from subcontractors.
Collect data on site from individuals enrolling into the Apprenticeship program.
Ensures that safety is the most important function, follows safe practices while working.
Reinforces safe behaviors and eliminates “at risk” behaviors.
Reports potentially unsafe conditions and uses materials and equipment properly.
Ensures Job Hazard Analysis (JHA’s) occurs before scopes of work commence.
Adheres to and understands standard operating procedures.
Receives job- and task-specific training prior to work commencing.
Follows technical, quality and safety systems in place and determines appropriate action.
Follows safety and security procedures and determines appropriate action. Reports potentially unsafe conditions and uses materials and equipment properly.