Administrative Assistant

Encompass Health • Tustin, CA

9d • Onsite

About The Position

This is a full-time, benefited position, supporting the CEO and Admin Team. In addition to being the Admin Assistant, this position also maintains medical staff services and credentialing/privileging, obtains necessary information to complete appointment and reappointment processes, maintains accurate files credentialing with regard to verification documentation, demographics, committee attendance, National Practitioner Data Bank, malpractice insurance and state medical licensure/certification. In addition, this position supports medical staff committees as required and maintains medical staff bylaws, rules, regulations and policies. Recognized for your Administrative Assistant Skills. Are you passionate about supporting a hospital's administrative needs and collaborating with hospital leadership? Encompass Health seeks an Administrative Assistant who is eager to contribute to our team’s success. This role involves overseeing documents, ensuring seamless hospital-wide communication, and organizing files. Join us for a career close to home and heart, where you'll coordinate events, facilitate efficient communication, and contribute to our dedicated team's success.

Requirements

• High school diploma or equivalent preferred.
• Proficiency in Microsoft Office products.
• Typing proficiency with speed and accuracy, 10-key preferred.
• Effective communication skills with personnel and community members.

Responsibilities

• Manage visitor and telephone inquiries, directing them to the appropriate individuals promptly.
• Handle message relay, answer routine inquiries, and ensure accurate and timely correspondence.
• Support various word processing tasks including reports, charts, and confidential documents.
• Coordinate meetings, travel arrangements, and maintain supervisors' calendars.
• Maintain efficient record-keeping and filing systems, and organize documents and correspondence.
• Attend meetings to take, prepare, and distribute minutes as required.
• Contribute to special projects relevant to your role and department.
• Maintains medical staff services and credentialing/privileging.
• Obtains necessary information to complete appointment and reappointment processes.
• Maintains accurate files credentialing with regard to verification documentation, demographics, committee attendance, National Practitioner Data Bank, malpractice insurance and state medical licensure/certification.
• Supports medical staff committees as required.
• Maintains medical staff bylaws, rules, regulations and policies.

Benefits

• Affordable medical, dental, and vision plans for both full-time and part-time employees and their families.
• Generous paid time off that accrues over time.
• Opportunities for tuition reimbursement and continuous education.
• Company-matching 401(k) and employee stock purchase plans.
• Flexible spending and health savings accounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED