Administrative Assistant - Day Services - Department 770

Bridgewell • Danvers, MA

55d • Onsite

About The Position

The Administrative Assistant supports Bridgewell's mission by providing general reception to all visitors who contact the office by telephone or in person and administrative assistance for the program.

Requirements

• Must have a high school diploma or GED. Associate's degree preferred.
• Experience managing office reception area.
• Candidates should demonstrate excellent written and oral communication skills.
• Ability to problem solve effectively and excellent organizational skills.
• Strong working knowledge of Microsoft Word and Excel is required.
• Candidate should demonstrate the ability to act as a team player, and communicate effectively with a multi-disciplinary team.
• Requires acceptable CORI results according to Bridgewell policy.

Responsibilities

• Handle requests for information releases and disclosures in a timely manner.
• Manage guardianship information documentation.
• Prepare reports for UR review and follow up on all comments
• Run weekly no show report and mail no show letters to clients as needed.
• Discharge clients from TIER promptly.
• Answer and direct phone calls to the appropriate person.
• Greet and assist visitors and keep reception area organized.
• Manage classroom schedules and layout for tour days.
• Coordinate employee certifications.
• Scan all client documents into TIER accurately and promptly.
• Maintain lists of employees, individuals and parents.
• Enter data in the Medical Billing AR Plus system.
• Oversee inventory of supplies for the program
• Other duties as assigned.

Benefits

• Excellent health benefits-medical, dental, vision. We believe our benefits package is one of the most competitive.
• Generous paid time off includes your birthday (that's right, we even give you your birthday off!)
• A collaborative work environment that values new insight and personal contributions
• With over one hundred programs in the North Shore, Lowell, and Merrimack Valley we provide excellent opportunities for training and development.
• Additional compensation for on-call rotations
• Opportunities for professional development and growth

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Ambulatory Health Care Services
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees