Department Assistant - Nutritional Services - FT - Day

Stormont Vail Health•Topeka, KS

4d•Hybrid

About The Position

Performs administrative and clerical duties to ensure the continual functioning of the department. Works collaboratively with communications staff to meet the needs of projects using a variety of skills and procedures.

Requirements

High School Diploma / GED Required
Clerical or administrative experience.
Proficient in Microsoft Office programs.
Ability to work in a fast-paced environment.
Exceptional customer service skills.
Time management with an ability to prioritize tasks
Skill in data entry with minimal errors.
Works well under pressure to meet deadlines.

Responsibilities

Greets applicants, team members and guests, notifying receiving personnel of arrivals. Knowledgeably directs guests to team member that can assist them.
Receives incoming calls responds independently, answering questions, providing information or directing to appropriate team member.
Schedule appointments/meetings, maintains department calendars. Make arrangements for and coordinate conferences and meetings.
Tracks hours worked and leave as necessary for department staff. Runs reports and keeps leaders aware of scheduling issues, low staffing, low balances, etc. Runs reports as necessary.
Maintains department operations including but not limited to inventory, purchase orders/supplies, record keeping, mail sorting, scanning, filing, and other department specific tasks which ensures the continual functioning of the area.
Assists leadership with completing their administrative tasks as necessary.
Performs data entry work, scanning, organizing duties as necessary.
Performs special projects as necessary. Assists with annual events. Sends department communication as requested.
Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
Performs other duties as assigned