Administrative Assistant

Howard Hanna Real Estate Services • Town of Queensbury, NY

31d • $20 - $22 • Onsite

About The Position

Under the supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial, and advertising support to the branch office and sales agents. This role involves processing real estate transactions, managing advertisements, maintaining office inventory, and performing general secretarial duties. The position requires strong organizational and computer skills, excellent customer service, and the ability to handle confidential information.

Requirements

• High school diploma required.
• Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook.
• Must be able to type with accuracy.
• Knowledge of basic accounting, bookkeeping, and computer skills required.
• Ability to work independently on confidential material.
• Must possess good judgment and problem-solving skills.
• Ability to maintain skills required through training offered by the company or outside sources.

Nice To Haves

• Prior experience in an office administrative role is preferred.
• Business school education desirable.

Responsibilities

• Processes and maintains accurate records of all real estate transactions according to state requirements and company policies.
• Reports transaction information to the Office Manager and Accounting Department.
• Collects, types, and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department.
• Orders installation and removal of signs, and maintains office sign inventory.
• Accurately maintains the Lock Box inventory and logs.
• Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents.
• Processes checks for funds involved in real estate transactions.
• Processes documents for new agents, including dues, board fees, and applications.
• Updates real estate transaction data into the computer system.
• Answers telephone and greets visitors.
• Requests service for machine repairs, orders office supplies, and maintains office appearance.
• Processes earnest money and commission check deposits.
• Coordinates and processes files in conjunction with the TC team.

Benefits

• Equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED