Administrative Assistant - Inspire Connections Academy
About The Position
The Administrative Assistant plays a vital role in supporting the daily operations of our Boise office and the statewide virtual school it serves. This position is the first point of contact for families, staff, and partners and is essential to maintaining a professional, organized, and student-centered environment. The Administrative Assistant supports leadership, teachers, families, and students through strong office operations, accurate data handling, and clear communication. Working from the Inspire Connections Academy office at 9550 W Bethel Court in Boise, Idaho, the Administrative Assistant is under the direct supervision of the Business Office Manager.
Requirements
- Must be able to report to the office at 9550 W Bethel Ct, Boise.
- Strong technology skills, particularly with Google Suite.
- Excellent written and verbal communication skills, strong organizational skills, and attention to detail.
- Must be able to use a personal electronic device and an email address for two-step authentication.
Responsibilities
- Ensures the Boise office operates efficiently and professionally for staff, students, and families.
- Supports front-office operations, including greeting visitors, answering phones, handling deliveries, and maintaining a welcoming school environment.
- Supports in-person events, testing days, trainings, and family meetings by assisting teachers, students, and parents on-site.
- Prepares meeting rooms, materials, sign-in sheets, badges, and supplies for school events and professional learning.
- Maintains office inventory and advises the Manager to order supplies for staff, students, and school operations.
- Processes incoming and outgoing mail, packages, and statewide student shipments.
- Maintains physical and digital filing systems in compliance with privacy and school requirements.
- Serves as on-site support for students, families, and teachers during events.
- Supports interactions with external partners such as vendors, service providers, and community organizations to ensure smooth operations.
- Enters, updates, and verifies student and staff information in school systems.
- Supports enrollment, attendance, and compliance data tracking.
- Ensures data accuracy, confidentiality, and compliance with FERPA and school policies.
- Serves as a professional point of contact for families, staff, and external partners.
- Responds to phone calls, emails, and in-person inquiries in a timely and helpful manner.
- Directs families and staff to the appropriate department or team member.
- Drafts, formats, and distributes communications, forms, and school notices as needed.
- Tracks tasks, deadlines, and follow-ups to ensure nothing falls through the cracks.
- Maintains calendars, schedules, and meeting coordination.
- Organizes records, event logistics, and operational workflows.
- Anticipates needs and proactively supports school operations.
- Represents the school with professionalism.
- Handles sensitive student and staff information with strict confidentiality.
- Maintains a calm, solution-focused presence in a busy school environment.
- Follows all school policies, compliance requirements, and professional standards.
- Assists families with enrollment, records, and documentation.
- Tracks missing forms, residency documents, and required paperwork.
- Supports enrollment teams by ensuring accurate, complete student files.
- Provides guidance to families navigating school systems and requirements.
- Performs other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
