Administrative Assistant

Triton College, IL • River Grove, IL

41d

About The Position

Oversees day to day operations of administrative office. Responsible for all communications, record keeping, data security and related reports.

Requirements

• High school diploma or equivalent
• Two (2) years of secretarial experience
• Strong familiarity with standard office practices and procedures

Responsibilities

• Performs various tasks including: Collecting sorting, processing and filing data.
• Preparing reports and filling out forms.
• Coordinating work flow and supervising other staff and assistants as assigned.
• Maintaining, updating, and insuring the accuracy of paperwork and files.
• Typing and filing correspondence.
• Collecting information for contract administration and preparation of Board reports.
• Coordinates various tasks such as the above mentioned with other departments, offices, faculty and staff.
• Prioritize and provides requested information. Often regarding sensitive material according to specific policies and procedures.
• Coordinates and is responsible for departmental functions.
• Performs secretarial functions such as dictation, taking minutes, typing, scheduling appointments, and ordering office supplies.
• Assists in budget planning and record keeping.
• Schedules appointments meetings and travel arrangements for supervisor.
• Acts as secretary to board committee as appointed.
• Performs other job related duties as assigned by supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees