Administrative Assistant - Club Wyndham Donatello Resort
About The Position
The Administrative Assistant performs clerical duties including correspondence, scheduling, calendar maintenance, answering phones, screening calls, taking messages. Develops and prepares presentation materials, sets up and maintains files, makes appointments and travel arrangements, schedules and coordinates internal and off-site meetings. Uses computer skills to enter and maintain data, coordinates activities related to department functions. Assists the organization with Site Recognition Activities. Point of contact for site Charity Drives as well as facilities to ensure repairs and FM requests are filled.
Requirements
- High School Diploma or equivalent.
- 3 years frequent use of Word, Excel and PowerPoint at an advanced level.
- 5 years administrative support, preferably for senior level management or combination of college degree and 2 years of administrative experience.
- Possess excellent interpersonal skills for interaction with all levels of employee.
- Superior communication skills (written and verbal).
- Ability to adapt to change.
- Must be able to lead and coordinate projects utilizing strong organizational and time management skills.
- Must type 55 wpm.
Nice To Haves
- Associate's degree preferred.
- HOA experience preferred.
- Board Book experience preferred.
Responsibilities
- Prepare, facilitate & coordinate communications, schedule and coordinate meetings and conferences on behalf of WCF Leadership.
- Coordinate travel arrangements-flights, car rentals, and hotels.
- Prepare and process expense reports for WCF Leadership.
- Establish and maintain filing systems for the leadership team.
- Draft financial, statistical, narrative, and/or other reports as requested.
- Assist the organization with Site Recognition Activities.
- Serve as the point of contact for site Charity Drives.
- Liaise with facilities to ensure repairs and FM requests are filled.
Benefits
- Medical
- Dental
- Vision
- Flexible spending accounts
- Life and accident coverage
- Disability
- Paid time off
- Parental leave
- Holidays
- Wish day paid time to volunteer at an approved organization of your choice
- 401k with employer match
- Legal and identity theft plan
- Voluntary income protection benefits
- Wellness program
- Employee Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
