Administrative Assistant

Wolstenholme Associates, LLC • New Britain, PA

1d

About The Position

Wolstenholme Associates, LLC, a distinguished full-service and award-winning professional architecture and interior design firm located in historic Doylestown, PA, is seeking a dedicated Administrative Assistant to join our dynamic team. Established in 2005 by architect John Wolstenholme, our firm specializes in custom residential and commercial projects, historic preservation, and the adaptive reuse of historic structures. We pride ourselves on a strong client base built predominantly through referrals, with more than 35 repeat clients evidencing the high quality and value we consistently provide. Our team collaborates seamlessly with contractors, designers, consultants, and specialists, managing complex projects from concept through construction. Certified affiliations with the American Institute of Architects (AIA), National Council for Interior Design Qualification (NCIDQ), and the Institute of Classical Architecture & Art (ICAA) demonstrate our commitment to excellence. As an Administrative Assistant at Wolstenholme Associates, you will play a key role in supporting the operational and organizational functions enabling our team to deliver personalized, on-time, and on-budget project outcomes. This position offers an exciting opportunity to contribute to a reputable firm dedicated to tailored client service, innovative architectural solutions, and historic preservation efforts within the architecture and planning industry.

Requirements

• Proven experience as an administrative assistant or in a similar role, preferably in architecture or design firms.
• Excellent organizational and multitasking skills with strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Ability to manage confidential information with discretion and professionalism.
• Ability to work independently and collaboratively within a team environment.
• Strong problem-solving skills and ability to prioritize tasks effectively.
• High school diploma or equivalent; additional qualifications in office administration or related fields preferred.

Nice To Haves

• Familiarity with project management software and digital document management is a plus.

Responsibilities

• Manage daily office operations including scheduling, correspondence, and communication.
• Coordinate appointments, meetings, and project timelines for architects and designers.
• Maintain and organize project documentation, contracts, and client records.
• Serve as a primary point of contact for clients, vendors, and contractors.
• Assist in preparing project proposals, presentations, and reports.
• Support team members with administrative tasks to ensure project efficiency.
• Process invoices, purchase orders, and assist with budget tracking.
• Handle incoming phone calls and emails promptly and professionally.
• Maintain office supplies and equipment inventory.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees