Administrative Assistant - Jim Pattison Subaru South

The Jim Pattison Auto Group•Winnipeg, MB

1d•Onsite

About The Position

We have a full-time opportunity for an Administrative Assistant to join our Jim Pattison Subaru South team. Reporting to the Office Manager, the Administrative Assistant is responsible for recording the financial operations of the dealership and obtaining the financial data required for the maintenance of the accounting records. Absolute confidentiality of all information received is required.

Requirements

AR and AP experience required.
High level of proficiency in Microsoft Office Applications (Word, Excel, Outlook).
Excellent customer service skills with positive and courteous telephone etiquette.
Excellent verbal and written communication skills.
Ability to interact professionally with both co-workers and our guests.
Data entry skills.

Nice To Haves

Ability to work well in a team and on own initiative.
Ability to multi-task and keep organized in a timely manner.
Detail-oriented and accurate in all work and communication.
Dealership experience is considered an asset.

Responsibilities

Verifying and processing all invoices and obtaining the appropriate authorizations for payment.
Reconciling the statements of account and the ledger and ensuring that payments take place within dealership time frames.
Participating in the monthly closing of accounts and prepares account analyses.
Preparing deposits and completing a deposit spreadsheet, on a daily basis.
Reconciling the statements of account and seeing to any necessary collection.
Documenting sales operations in the accounting records.
Reconciling the records of the administration department with those of the sales department.
Supporting Reception as needed.