Administrative Assistant

Green Valley Grocery•Henderson, NV

16d•Onsite

About The Position

The Administrative Assistant will be responsible for greeting and assisting employees, visitors, clients, and vendors, managing visitor check-in, answering and routing calls, monitoring emails, handling mail and deliveries, scheduling meetings, maintaining filing systems, managing office supplies, and coordinating equipment maintenance. This role also involves other duties as assigned by management.

Requirements

High School diploma or equivalent
Three years of administrative experience preferred
Previous experience working in an office and/or corporate environment preferred
Excellent verbal and written communication skills
Strong customer service and interpersonal skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
Experience working with HRIS systems preferred (UKG preferred)
Excellent organizational skills and attention to detail
Basic understanding of administrative procedures and systems such as recordkeeping and filing
Ability to multitask and prioritize effectively in a corporate environment
Must be able to sit/stand up for up to a full 8-hour shift, in the performance of the position
Must be able to work with limited supervision under stressful conditions
Must be able to use a desktop and lap top computer, mobile and multi-line phone, copy machine/scanner, fax machine to accomplish duties
Must be able to work varied hours/days as business dictates
Must be able to bend, reach above head and lift up to 20 pounds occasionally.

Responsibilities

Greet and assist employees, visitors, clients, and vendors in a professional and courteous manner
Manage visitor check-in including assisting with issuing and collecting visitor badges in accordance with company security protocols
Answer, screen, and route incoming calls using multi-line phone system
Monitor and respond to general emails and internal communication platforms
Receive, log, sort, and distribute incoming mail, packages, and deliveries
Coordinate outgoing mail and shipments
Assisting with scheduling meetings, appointments, and conference rooms using Microsoft Calendar
Maintain and organize electronic and physical filing systems in accordance with record retention policies
Maintain office supply inventory and coordinate purchasing
Coordinate service and maintenance of office equipment and facilities
Other duties as assigned by management.