Administrative Assistant

Refractory Service, Inc.•Jackson, WI

11d•Onsite

About The Position

Keep Refractory Services, Inc. (RSI) moving! We’re seeking a highly dependable, organized administrative assistant to support our CEO, office team, and sales team while providing a welcoming experience for visitors, callers, and coworkers.

Requirements

High school diploma or equivalent.
3 years of related administrative, reception, and/or sales-support experience.
Strong Microsoft 365 skills, including Excel, Outlook, and Word; database experience.
Excellent organization, communication, customer service, judgment, and follow-through.
Strong accuracy and attention to detail.
Strong team skills, high initiative, and very flexible to meet changing needs of the business.

Nice To Haves

Associate degree in office administration, HR, accounting, or a related field preferred.
Combined education and experience considered.

Responsibilities

Welcome visitors, manage deliveries, and answer and route multiline calls.
Enter material and sales orders; maintain customer records, quotations, purchase orders, and sales email.
Coordinate executive availability and arrange travel for the president and sales team.
Prepare correspondence and manage incoming and outgoing mail.
Enter and track invoices, route expense reports, and assist accounts payable activities.
Handle confidential information, shifting priorities, and customer needs expertly.
Perform notary public duties, if commissioned.