Administrative Assistant

Skanska USA•Seattle, WA

16h•Onsite

About The Position

Skanska is searching for a dynamic Administrative Assistant. This is a great opportunity to start a career with a company that builds things that matter and values its team. We are proud to share our culture of diversity and inclusion. Our work makes a clear contribution to society and the environment around us. We build in many different verticals. Whether we are building schools to provide inspiring spaces for learning, roads to connect communities, or hospitals to care for patients, it all contributes to our purpose – we build for a better society. Skanska's values —Be Better Together, Act Ethically and Transparently, Commit to Customer, and Care for Life—are deeply engrained in how we work, which is why our values support and drive our D&I efforts. The Administrative Assistant performs a wide range of administrative duties to support office operations and ensure effective communication within the organization. A primary responsibility of this role is coordinating meeting and event catering, including ordering, delivery, setup, cleanup, payment processing, and vendor communication. The position also supports the office wireless device program through data entry, device tracking, setup, and basic troubleshooting. Additional responsibilities include managing calendars, coordinating conference room usage and managing conference room calendars, greeting visitors and clients, answering incoming calls, handling incoming and outgoing mail, and utilizing software applications to complete tasks efficiently. This role includes hands-on office support activities such as setting up and breaking down meeting spaces, receiving and distributing deliveries, stocking office and kitchen supplies, transporting meeting materials throughout the office, and maintaining organized office and project spaces. The ideal candidate is highly organized, customer-focused, and able to manage multiple priorities in a fast-paced environment while performing other duties as assigned.

Requirements

Minimum of 5 years of related administrative or customer service experience
Proficiency with Microsoft Office (Word, Excel and Outlook) — including basic spreadsheet functions in Excel (sorting, filtering, simple formulas) and email/calendar management
Ability to stand, walk, and move throughout the office for extended periods of the workday and regularly lift, carry, and transport catering supplies, food and beverage deliveries, and meeting materials

Nice To Haves

Experience coordinating meetings, events, and catering logistics, including room setup, vendor communication, and event support
Experience supporting technology programs, wireless device tracking, inventory management, or basic wireless troubleshooting, as well as familiarity with Apple devices and products

Responsibilities

Coordinating meeting and event catering, including ordering, delivery, setup, cleanup, payment processing, and vendor communication.
Supporting the office wireless device program through data entry, device tracking, setup, and basic troubleshooting.
Managing calendars.
Coordinating conference room usage and managing conference room calendars.
Greeting visitors and clients.
Answering incoming calls.
Handling incoming and outgoing mail.
Utilizing software applications to complete tasks efficiently.
Setting up and breaking down meeting spaces.
Receiving and distributing deliveries.
Stocking office and kitchen supplies.
Transporting meeting materials throughout the office.
Maintaining organized office and project spaces.