Administrative Assistant

Walbridge • Detroit, MI

35d • Onsite

About The Position

As Administrative Assistant, you will support executives by managing complex calendars, coordinating domestic and international travel, and providing day-to-day operational support. In this role, you will partner closely with internal stakeholders and use strong organizational skills, sound judgment, and attention to detail to successfully manage competing priorities in a fast-paced environment.

Requirements

• Minimum of 3 years of experience as an Administrative Assistant or in a similar role.
• Proven experience coordinating complex domestic and international travel and managing executive calendars.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience using calendar and scheduling tools to coordinate meetings across multiple time zones.
• Excellent written and verbal communication skills, including drafting, proofreading, and editing professional correspondence.
• Strong organizational skills with exceptional attention to detail.
• Experience working in a fast-paced, corporate or professional environment and ability to prioritize requests.
• Ability to handle confidential and sensitive information with professionalism and discretion.

Nice To Haves

• Experience supporting senior executives or leadership teams.
• Familiarity with travel booking platforms and expense management systems.
• Experience tracking travel expenses and supporting expense reporting and reimbursements.
• Strong judgment, problem-solving skills, and the ability to manage multiple competing priorities with minimal supervision.

Responsibilities

• Calendar Management: Manage complex, frequently changing calendars for one or more executives.
• Meeting Coordination & Preparation: Coordinate internal and external meetings across multiple time zones and coordinate meeting agendas, briefing materials, and logistical support.
• Travel Coordination: Coordinate comprehensive domestic and international travel, including flights, hotels, ground transportation, travel itineraries with confirmations, contingency plans and proactively monitor and resolve schedule changes.
• Event Coordination: Assist with planning, coordinating, and executing community and business engagement events by managing logistics, scheduling, materials preparation, and on‑site support.
• Expense Tracking: Track travel expenses and assist with expense reporting and reimbursements.
• Document Support: Draft, proofread, and edit correspondence, reports, and presentations.
• File Management: Maintain organized digital and physical filing systems.
• Project Support: Assist with special projects, event planning, and ad hoc administrative tasks.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed