Administrative Assistant

JP Cullen•Madison, WI

21h•Onsite

About The Position

We are seeking an organized, proactive, and customer-focused Administrative Assistant to support members of our construction operations team. This position plays a critical role in ensuring day-to-day administrative functions run smoothly while assisting project teams, department leaders, and internal stakeholders across the organization.

Requirements

High school diploma or equivalent
Minimum of 5 years of administrative, office management, or related experience
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills
High attention to detail and commitment to accuracy
Ability to maintain confidentiality and exercise sound judgment

Responsibilities

Manage calendars, schedule meetings, and coordinate conference rooms and virtual meeting logistics
Prepare presentations, reports, correspondence, and meeting materials
Coordinate travel arrangements and itineraries as needed
Organize department meetings, team events, quarterly reviews, and strategic planning sessions
Manage filing systems, electronic records and document retention practices
Assist with reception and phone coverage as needed
Coordinate office supplies, equipment, and vendor needs
Assist with timekeeping, invoicing support, data entry, and administrative reporting
Help identify opportunities to improve workflows, efficiencies, and team communication
All other duties as assigned