Administrative Assistant- Outpatient Department

Aurora Behavioral Health System•Tempe, AZ

12h•Onsite

About The Position

Come join our team of professionals at Aurora Behavioral Health System East. This 138-bed free-standing psychiatric inpatient hospital and outpatient program located in Tempe, AZ, is licensed to treat adolescents and adults for a wide range of psychiatric conditions and chemical dependency. Our psychiatric facility is looking for an experienced Admin Assistant for our Outpatient Services. We are seeking applicants with at least 2 years' experience in an administrative support role. This position requires skills in MS Office, including intermediate to advanced skills in MS Word, Excel, and Outlook. Candidates must be able to accomplish the following: Receiving and screening telephone calls, letters, and/or visitors Assist the Director in answering routine questions and furnishing information Assist the Director in organizing files, correspondence, and records, and follow up on pending matters. Routes and answers routine correspondence Prepares routine letters and memoranda for the Director Prepares special reports, gathering and summarizing data Performs related duties, as requested. The ideal candidate will demonstrate the ability to contribute, engage, and work well in a close-knit team environment. Every member of our staff plays a critical role in care delivery and must assume ownership of their responsibilities. Applicant must be self-directed, well-organized, thorough, well-spoken, and a quick learner. We're looking for someone with a warm, calm personality who presents professionally to our patients. The applicant will also be responsible for assisting and safely transporting participants to and from the Facility and their residence.

Requirements

2 years of office experience in an administrative support role is required
healthcare experience is preferred
Computer skills required
Clean driving record required
Must be 21 years of age
have a current negative TB test or medical clearance
meet qualifications for fingerprint clearance
High School Degree or equivalent required
skills in MS Office, including intermediate to advanced skills in MS Word, Excel, and Outlook
Applicant must be self-directed, well-organized, thorough, well-spoken, and a quick learner

Nice To Haves

Bachelor's degree preferred.
Bilingual is a plus.

Responsibilities

Receiving and screening telephone calls, letters, and/or visitors
Assist the Director in answering routine questions and furnishing information
Assist the Director in organizing files, correspondence, and records, and follow up on pending matters.
Routes and answers routine correspondence
Prepares routine letters and memoranda for the Director
Prepares special reports, gathering and summarizing data
Performs related duties, as requested.
assisting and safely transporting participants to and from the Facility and their residence