Administrative Assistant - Dubuque, IA

Martin Equipment • Dubuque, IA

3d • Onsite

About The Position

Martin Equipment is a family-owned John Deere Construction Equipment dealership with nearly 100 years of service and growth. We are currently seeking a reliable and detail-oriented Administrative Assistant to support our Dubuque location. This role plays a key part in keeping daily operations running smoothly by providing administrative, accounting, and customer support across multiple departments. This position is ideal for someone who enjoys a fast-paced environment, delivers excellent customer service, and takes pride in organization, accuracy, and teamwork.

Requirements

• High School Diploma or GED required
• 1–3 years of administrative or related experience
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint)
• Strong communication and customer service skills
• High level of professionalism and attention to detail
• Ability to prioritize, stay organized, and manage multiple tasks
• Self-motivated with the ability to work independently
• Demonstrates integrity, dependability, and a positive attitude
• Must have valid driver’s license

Nice To Haves

• Associate’s degree or business-related education preferred

Responsibilities

• Balance daily cash sales and petty cash
• Reconcile monthly bank statements and credit card expenses
• Code invoices and coordinate with Accounts Payable
• Support sales paperwork and documentation processing
• Process rental transactions and equipment status reports
• Assist with HR communications and new employee onboarding
• Process John Deere parts invoices
• Serve as the first point of contact by answering and directing incoming calls
• Greet and assist customers and visitors in a professional, welcoming manner
• Run reports to support inventory and department needs
• Maintain organized filing systems
• Manage office equipment and supplies
• Handle incoming/outgoing mail for the branch
• Complete occasional parts runs for the Parts Department
• Assist with branch events, luncheons, and celebrations
• Support additional administrative tasks as needed

Benefits

• 100% company-paid health insurance premium for employee and family
• $40,000 company-paid life insurance and AD&D
• Employee-paid dental, vision, disability, and voluntary life insurance, and flexible spending account option available
• 401k retirement plan with company match up to 4%
• Company-paid holidays
• Paid vacation

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED