Administrative Assistant AFRL

Credence•Bath Township, OH

7d•Onsite

About The Position

At Credence, we support our clients’ mission-critical needs, powered by technology. We provide cutting-edge solutions, including AI/ML, enterprise modernization, and advanced intelligence capabilities, to the largest defense and health federal organizations. Through partnership and trust, we increase mission success for war-fighters and secure our nation for a better future. We are privately held, are repeatedly recognized as a top place to work, and have been on the Inc. 5000 Fastest Growing Private Companies list for the last 12 years. We practice servant leadership and believe that by focusing on the success of our clients, team members, and partners, we all achieve greater success. Credence has an immediate need for an Administrative Assistant to support the Air Force Research Laboratory Sensors Directorate (AFRL/RY) at Wright Patterson Air Force Base, OH. The Sensors Directorate focuses on affordable sensor and countermeasure technologies for reconnaissance, surveillance, precision engagement and electronic warfare systems. The goal is to provide robust sensors and adaptive countermeasures that guarantee complete freedom of air, space and cyber operations for our forces, and deny these capabilities to our adversaries. Core technology areas include radio frequency and electro-optical sensing, electromagnetic spectrum warfare, multi-domain sensing autonomy, resilient mission systems, and enabling devices and components.

Requirements

Minimum of an active Secret security clearance
Bachelor’s or Master’s Degree in a related field and at least three (3) years of experience in the respective technical / professional discipline being performed, three (3) of which must be in the DoD
OR, seven (7) years of directly related experience with proper certifications as described in the PWS labor category performance requirements, five (5) of which must be in the DoD
Must have Strong professional and business communication skills
Self-motivation and the ability to work independently and in a team environment
Strong organizational and time management skills
An understanding of professional services
Intermediate to Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Visio
Expertise with DTS, JOCAS, DCPS, ABSS, WAWF, TFIMS, PBAS, AFRIMS, EBS, and LiveLink
Strong interpersonal skills and above average verbal and written communication skills

Responsibilities

Coordinate branch meetings and events, ensuring precise scheduling, thorough documentation, and timely distribution of calendar invitations to enable full participation and maintain smooth operational flow.
Prepare and edit a wide range of official documents and correspondence in strict compliance with Tongue and Quill standards, ensuring accuracy, proper formatting, and correct signature blocks. Ensure complete routing to promote timely staffing, meet required deadlines, and advance mission execution through consistent compliance, capability integration, and strategic implementation.
Maintain essential branch documents—including recall rosters, organizational charts, phone lists, sign‑out boards, emergency procedures, accountability checklists, and end‑of‑day security checklists—and conduct routine verification to ensure accuracy, compliance, and operational readiness.
Monitor mandatory training requirements for all branch personnel, tracking upcoming and delinquent items to ensure compliance and sustain organizational readiness. Provide timely updates to leadership to enable informed decision‑making.
Track and manage all branch taskers, maintaining accurate records and delivering weekly status updates to the Branch Chief and Deputy Branch Chief. Ensure suspense deadlines are met and reinforce accountability across the branch.
Update and maintain branch calendars daily, ensuring schedule accuracy, visibility of upcoming events, and alignment with established procedures to enhance planning and mission execution.
Oversee and document travel for branch personnel by verifying DTS authorizations and vouchers for accuracy, maintaining comprehensive travel records, monitoring available travel funds, and delivering routine budget updates to leadership to guide sound and accountable resource decisions.
Manage payroll information, forms, and tracking using the Civ Pay CSR/ATAAPS Assistance Request Ticketing System (ARTS) to submit payroll tickets for new and current employees, address additions, updates, and discrepancies, and track all actions to ensure timely completion and maintain accurate payroll documentation.
Oversee time and attendance actions in ATAAPS, ensuring accurate leave and labor reporting in accordance with established procedures. Track leave requests, update funding codes, secure required approvals, and ensure consistent on‑time timesheet submission. Prepare and route ATAAPS reports and resolve prior‑period adjustments to maintain accurate and accountable payroll records.
Prepare and process regular and classified mailings in full compliance with security and handling requirements, ensuring proper protection of sensitive information and maintaining efficient distribution processes to ensure mission continuity.
Maintain inventory of branch supplies, ensuring accurate tracking of stock levels and communicating requirements to the GPC cardholder to facilitate timely ordering and sustain uninterrupted fulfillment of branch needs.
Serve as the designated point of contact for branch visitors, providing timely assistance, clear and well‑informed guidance, and courteous, friendly communication to ensure a positive, efficient, and professionally managed experience in alignment with organizational standards.
Ensure all daily, weekly, and monthly requirements and deadlines are met through proactive planning, prioritization, and effective workflow management. Maintain organized processes that prevent delays, ensure clear communication, and keep actions progressing efficiently to meet mission objectives and sustain branch readiness.
Remain readily available to assist leadership and ensure all assigned tasks are executed with accuracy, efficiency, and timeliness to maintain reliable operational flow and strengthen overall branch performance. Independently manage, prioritize, and execute assigned duties, applying effective decision‑making to navigate overlapping demands, ensure compliance with established procedures, maintain comprehensive task oversight, and promote effective branch operations.
Display flexibility and readiness to step in and perform essential duties when team members are absent, ensuring continuity of operations, meeting leadership’s requirements without interruption, and assisting team members as needed to maintain seamless workflow.