Administrative Assistant

Infotree Global Solutions • Capon Bridge, WV

23d • Onsite

About The Position

Our client is a prestigious, globally recognized financial institution and a leading player in the investment banking world. Operating on a global scale, they are renowned for their excellence, cutting-edge market strategies, and commitment to fostering talent. In their Warsaw hub, they offer a dynamic, collaborative environment where innovation meets high-performance culture. This is an exceptional opportunity to anchor yourself within a world-class organization that truly shapes the global financial landscape.

Are you a master of organization who thrives in a fast-paced, high-stakes environment? Do you want to be the backbone of a team that drives the firm’s core financial strategies?

As an Administrative Assistant in Corporate Treasury, you will do much more than manage calendars. You will be a trusted partner to two-three Managing Directors, serving as the critical link between senior leadership, global stakeholders, and cross-functional teams. This role is ideal for a proactive self-starter who wants to own their responsibilities, streamline processes, and truly make the position their own.

Requirements

• Minimum of 3–4 years of experience as an Administrative Assistant supporting senior management (Managing Director level preferred), ideally within financial services or a corporate corporate environment.
• Fluent written and spoken English with the ability to communicate concisely and confidently with global stakeholders.
• Strong working knowledge of the MS Office Suite (Outlook, Excel, PowerPoint).
• Proactive self-starter who anticipates needs, takes initiative, and manages time-sensitive tasks with a calm, professional demeanor.
• Strong work ethic and the utmost discretion when handling highly confidential information.

Responsibilities

• Manage extensive, complex diaries and phone lines, seamlessly prioritizing requests across multiple global time zones.
• Coordinate seamless international travel itineraries and manage subsequent expense processing for senior leadership.
• Act as the central point of contact for regional administrative queries, maintaining a high awareness of team priorities.
• Orchestrate the onboarding and system provisioning for new hires, consultants, and internal transfers.
• Dive into ad-hoc business projects, event coordination, and committee initiatives, keeping the department running like clockwork.
• Work closely with a global network of assistants, stepping in to support colleagues and share coverage when needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed