Administrative Assistant

University of Miami • Miami, FL

4d • Onsite

About The Position

The Cooperative Institute for Marine and Atmospheric Studies has an exciting opportunity for a full-time Administrative Assistant to work in Miami, FL. The Administrative Assistant performs a variety of clerical functions and office support activities to facilitate the efficient operations of the office.

Requirements

• Knowledge of routine office practices and procedures.
• Knowledge of simple data processing and transmission principles.
• Ability to utilize computerized information systems.
• Ability to read and decipher data on source documents to be entered.
• Ability to enter and verify information with accuracy and a reasonable rate of speed.
• Ability to understand and follow oral and written instructions.
• Skill in data entry or typing
• Knowledge of MS suite (Word, Excel, PowerPoint)
• High school diploma or equivalent.
• Three (3) years of progressive related experience.

Responsibilities

• Answers telephones, takes messages, answers routine questions, and transfers calls to appropriate individuals
• Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs
• Prepares and submits Workday purchase orders
• Prepares and submits new temporary employees and students hire paperwork
• Collect, sort and distribute mail and correspondence
• Assists with travel arrangements as needed
• Assists with special projects and events on an ad hoc basis as assigned
• Perform daily functions in office operations as required
• Performs other duties as required

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED