Administrative Assistant

Installed Building Products•Tulsa, OK

1d•Onsite

About The Position

Installed Building Products Tulsa is seeking an Administrative Assistant to join their team. This role involves a variety of administrative and financial support tasks, including data entry, customer communication, managing orders, processing billing and invoicing, and payroll processing. The company emphasizes integrity, knowledge, and excellent customer service in its business practices.

Requirements

1-2 years of admin experience
Knowledge of Microsoft Office products, including Word, Excel, and Outlook
Excellent communication and interpersonal skills
Ability to prioritize, multitask, and manage time efficiently
Knowledge of customer service ethics, principles, and procedures

Nice To Haves

Fluent English/Spanish language skills are a plus

Responsibilities

Data entry
Communicate with customers, Installers, and subcontractors via email and/or phone
Follow-up calls to verify if the work site is ready
Take down calls for estimates and communicate with the sales staff
Verify job site and any missing information for daily sales/service/purchase orders
Open and maintain detailed notes on customer accounts
Navigate clients’ websites for job specifications and status updates
Scan and attach documents
Manage and process client billing and invoicing in a timely and accurate manner
Perform other administrative and financial support tasks
Payroll processing and timekeeping
Create work orders

Benefits

Competitive hourly wage
Medical, dental, and vision coverage
Company-paid life insurance
Longevity Stock Program
IBP Foundation
Scholarship opportunities
Paid vacation and holidays
Employee Financial Assistance Program
Opportunities for growth and advancement.
401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)