Administrative Assistant

Synergy • Boston, MA

16d • Onsite

About The Position

Synergy, a leading Boston commercial real estate firm, seeks an experienced Administrative Assistant to support internal teams and cross-functional initiatives in a fast-paced, collaborative environment. This role is ideal for a highly organized administrative professional who thrives on coordination, systems, and follow-through rather than front-desk or facilities work.
The Administrative Assistant will work closely with the Executive Assistant to the CEO, serving as a key partner in ensuring administrative processes, approvals, and internal operations run smoothly across the organization.

Requirements

• 4–6+ years of experience in administrative, executive support, or operations roles
• Experience managing internal systems, approvals, or access controls
• Strong organizational, communication, and prioritization skills
• High level of professionalism, discretion, and sound judgment
• Ability to work independently while collaborating closely with leadership and teams

Responsibilities

• Provide proactive administrative support to multiple internal teams and leaders (non-CEO)
• Manage shared calendars, meeting coordination, and complex scheduling needs
• Prepare meeting materials, documentation, and internal communications
• Track action items, deadlines, and follow-ups to support execution and accountability
• Draft, format, and maintain internal documents and presentations
• Review and approve technology quotes in alignment with company guidelines
• Approve new software licenses and system access requests
• Approve creation of SharePoints, Teams, and Domains
• Partner with IT vendor and leadership to ensure governance and consistency across systems
• Support internal meetings and team initiatives as needed
• Provide coordination and administrative support for internal team events and gatherings
• Assist with logistics and execution in partnership with stakeholders
• Work closely with the Executive Assistant to the CEO on administrative priorities and special projects
• Provide overflow administrative support as needed
• Serve as a reliable backup for basic office needs during absences or peak periods

Benefits

• competitive salary and benefits, including medical, dental, vision, life, STD & LTD insurance, and 401(k) plan with company match
• collegial work environment
• excellent opportunity to continue to develop strong skills and professional growth
• tight-knitted team culture and direct access to leadership

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees