Administrative Assistant

Fora Health Inc•Portland, OR

About The Position

The Administrative Assistant provides high-level administrative, operational, and coordination support across multiple departments, including Clinical, and Medical teams. This role ensures smooth daily operations by managing calendars, supporting onboarding, coordinating events, maintaining organized systems, and facilitating communication across the organization. The Administrative Assistant must demonstrate exceptional confidentiality, organization, and multitasking skills while supporting directors and cross functional teams.

Requirements

High school diploma or equivalent
Strong organizational and multitasking abilities.
High level of confidentiality and professionalism.
Proficiency in Microsoft Outlook, Word, SharePoint, and general office technology.
Excellent written and verbal communication skills.
Ability to coordinate complex schedules and track multiple priorities.
Detail oriented with strong follow-through and tracking ability.
For employees with a history of substance use disorder, Fora Health’s policy requires certification of a minimum of six months of sobriety for this position.
Ability to pass a pre-employment or for cause drug tests.
Ability to pass DHS criminal background.
Position will require some amount of regular connection to work via cell phone to answer questions and respond to internal and external contacts.

Nice To Haves

Experience supporting directors or cross functional teams preferred.

Responsibilities

Maintain confidentiality and handle sensitive information with discretion.
Provide general support to directors, department leaders, and cross functional teams.
Perform data entry, maintain directories, and ensure accurate information across systems.
Manage files, forms, and document updates, including replacing outdated versions.
Support communication between departments and external community partners.
Prepare flyers, announcements, and updates for organizational events or communications.
Manage multiple calendars, including directors, department leads, and shared departmental schedules.
Schedule internal and external meetings, interviews, training, and events.
Create and maintain on call schedules and department schedules.
Develop staff schedules based on PTO and coverage needs.
Track attendance for hiring fairs, learners, and other staff related activities.
Oversee and schedule organizational events such as graduation, and CPI trainings.
Coordinate logistics for onboarding, staff introductions, and IT/keys access.
Support committees including Quality, Safety, and Facilities.
Compile and manage purchasing lists for multiple teams.
Assist with subpoena tracking, including patient names and records.
Assist with transitions of data between internal systems.
Attend staff meetings as scheduled.
Additional trainings to be completed as assigned in a timely manner.
Special projects and other duties as assigned.
Participate in ongoing supervision and consultation.