Administrative Assistant

Dorsey College • Woodhaven, NY

13d

About The Position

The Administrative Assistant will report directly to the Managing Director and will provide administrative support by performing clerical functions.

Requirements

• Ability to work well independently as well as within a team environment.
• Exceptional verbal and written communication skills as well as active listening.
• Ability to provide excellent customer and personal services.
• Proficient with basic office equipment, computers, and computer applications including Microsoft Office Suite.
• Must possess strong time management skills and ability to work well under pressure.
• Able to multitask, prioritize, show extreme resourcefulness, and problem-solving skills.
• High school diploma/equivalent required.
• This position requires at least 6 months of experience.

Responsibilities

• Answer phone calls and greet visitors – direct to appropriate parties or take messages.
• Maintain the Admissions Control log, distribute admissions leads properly, verify online lead data, and enter prospect information into CampusVue.
• Prepare all mail acceptance letters following weekly Admissions Committee Meetings.
• Ensure all information is ready for New Student Orientation, including mailing orientation letters, orientation packets, sign in sheets, and name tags.
• Enter new enrollments into CampusVue and create files for new students; maintain all academic files.
• Monitor and enter student attendance in CampusVue and communicate with the Managing Director and/or Lead Instructor about any attendance issues or problems.
• Receive all payments, application fees, and financial aid checks, and provide receipts.
• Enter grades and gather necessary modular documentation.
• Post graduates in CampusVue and close student files upon graduation, course completion, and/or termination.
• Document all student status changes including leaves of absence and exits.
• Enter, prepare, and print schedules for new modules.
• Distribute report cards and schedules.
• Place orders for stationary, envelopes, business cards, and other supplies.
• Other administrative tasks as deemed necessary.

Benefits

• Tuition discounts for Dorsey programs (employee, spouse, and dependent).
• Tuition discount opportunities for select on-line Lindenwood University degrees for employees that qualify.
• Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, employee assistance program, and 403b retirement plan.
• Eleven Paid holidays: MLK Jr. day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Thursday – Friday), Christmas Eve and Christmas Days (as observed), and New Year’s Eve and New Year’s Day (as observed).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees