Administrative Assistant- CREATE

Argus Community Inc•New York, NY

22h•Onsite

About The Position

The Administrative Assistant is responsible for performing Administrative related duties and works closely with the executive and administrative team in supporting the overall mission of the organization.

Requirements

Minimum 2-4 years of office administration experience.
Demonstrated PC literacy and proficiency, including knowledge of Microsoft Office: Word, Outlook and Excel.
Exceptional organizational skills with the ability to multi task.
Strong attention to detail.
Ability to multi-task in a fast paced environment.

Responsibilities

Meet and greet visitors and clients in a courteous and professional manner and direct them to the appropriate personnel/area.
Sort, distribute and track incoming/outgoing mail and packages.
Order supplies.
Organize and file documents.
Maintain office equipment and contact vendors for repairs and maintenance.
Provide general administrative support to Program Director, Executive team in preparing and collating meeting packets, typing of documents and data entry as needed.
Attend Staff Meetings and record minutes.
Maintain and organize business licenses and certifications.
Maintain master file of all program documents.
Function as the Custodian for, and maintain, Petty Cash.
Ensure the OASAS data system is up to date; enter Admissions and Discharges, and complete monthly reports.
Review OASAS Bulletins to ensure internal policy and procedures are up to date.
Performs/assists with any other duties as required by the executive and administrative team.
Participate in Program Reviews and Audits, and facilitate the CAP process.
Maintain Clinical Chart Archive.
Maintain the Staff Training Calendar; schedule staff trainings, collect sign-in sheets, course materials and certificates as applicable.