Administrative Assistant, Pediatrics

WVU Medicine • Aurora, CO

5d

About The Position

Performs a wide range of administrative duties and coordinates complex office procedures in support of the Pediatrics department and its leadership. The role supports departmental communications and operations, budget and payroll processes, office inventory, meeting and calendar coordination, and travel arrangements.

Requirements

• High school diploma or equivalent.
• Two years of additional training or related experience, or one year of secretarial training may substitute for experience.
• Ability to type at least 35 words per minute.
• Understanding of Microsoft Office products, Excel, and other systems.
• Ability to lift, push, or pull 10–15 pounds.
• Ability to sit for long periods of time.

Responsibilities

• Coordinate preparation of department correspondence to support ongoing communications and efficient operations, ensuring work is accurate, neat, and timely.
• Reconcile monthly budgets with analysis reports and responsibility statements; update cost center budget tallies; submit invoices and expense forms to Accounts Payable; complete purchase orders and requisitions; obtain capital budget quotes; and submit credit card statements to Accounting.
• Update department policies, procedures, and departmental information annually.
• Assist employees with forms and information updates.
• Screen and refer incoming phone calls and department visitors, supporting timely communication and a positive presentation of the unit.
• Maintain appropriate office supply inventory.
• Manage conference-room schedules and coordinate staff and committee meetings, conference calls, and Webex needs; notify participants; prepare agendas and minutes as needed; and maintain calendars and appointments.
• Serve as the department’s payroll representative and coordinate payroll and leave reports for timely, accurate processing.
• Schedule travel arrangements.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED