Worldwide Aircraft Services, Inc. Administrative Assistant

Worldwide Aircraft Services•Springfield, MO

2d•Onsite

About The Position

The Administrative Assistant is responsible for managing employee onboarding and a broad range of administrative functions in a professional and confidential manner. This role supports WASI leadership across areas including HR administration, facilities coordination, inventory management, and employee engagement. The ideal candidate brings a positive attitude, strong customer service orientation, and exceptional attention to detail. They will be comfortable learning new systems quickly, working with sensitive information, and driving process-oriented outcomes.

Requirements

High school diploma or equivalent required; related experience preferred
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); intermediate to advanced Excel skills required
Excellent verbal and written communication skills
Strong interpersonal and customer service skills
High attention to detail and organizational ability
Sound judgment and decision-making skills
Ability to prioritize and manage multiple tasks with a sense of urgency
Comfort working with sensitive and confidential information
Adaptability and openness to learning new tools and processes
Required company new hire training
Position-specific on-the-job training provided

Nice To Haves

Experience with Microsoft SharePoint a plus

Responsibilities

Onboarding & Offboarding Facilitate new employee orientation, ensuring complete and accurate paperwork, including background checks, SIDA badge applications, and badging
Manage pre-onboarding, onboarding, and new hire experience processes
Enter new hire data in ADP and coordinate with internal departments on new hire status
Maintain accurate employee records and support HRIS data management
Track and update performance reviews and maintain employee files
Ensure compliance with employment laws, regulations, and company policies, including E-Verify and I-9 compliance, and required government reporting
Assist with the administration of the company benefits program
Organize and oversee cleaning of administrative offices
Maintain promotional materials (soft goods) inventory and reorder as needed
Maintain company uniform inventory and assist with ordering
Develop and manage scheduled inventory audits and reorder methodology for kitchen supplies, cleaning materials, office supplies, and preprinted forms
Maintain and report weekly employee attendance
Prepare and distribute the Monthly Manpower (Production/Support) Report
Provide front desk reception backup coverage as needed
Participate in weekly Employee Engagement Committee meetings and assist in organizing events, surveys, and recognition programs
Ensure a welcoming and productive environment for clients and their representatives
Provide administrative support to the Director of MRO Services, Manager of Accounting, MRO Business Manager, and Inventory Control Manager as needed
Perform all other duties as assigned