Administrative Assistant

Glenn O. Hawbaker•State College, PA

3d•Onsite

About The Position

Assist the Vice President Construction, Regional Vice President, Project Managers (PM's) and Estimating with the administrative requirements for PennDOT/P3 or private projects. Perform a variety of office duties including clerical, receptionist and project based work. Project a professional company image through in person and phone interaction. This non-exempt position will work with direct supervision.

Requirements

Advanced knowledge of MS Office, including Excel, PowerPoint and Outlook.
General office equipment, such as computers, faxes, copiers, etc.
Professional telephone protocol.
Professional correspondence.
Knowledge of the heavy construction industry.
Learn and follow GOH company policies and procedures.
Interact with employees at all levels of the company in a professional and supportive manner, as well as with visitors to GOH.
Handle a high volume of work with accuracy.
Prioritize and manage multiple projects simultaneously.
Follow through on issues in a timely manner.
Efficiently and flexibly deal with changing priorities.
Be proactive and resourceful.
Maintain confidentiality.
Use good judgment.
Work in a fast paced environment, sometimes under pressure.
Strong organizational and time management skills.
Excellent interpersonal verbal and written communication skills.
Advanced knowledge of MS Office and general office equipment.
Strong decision making skills and be detail oriented.
Must already be or be willing to become a Notary Public.
High school diploma or equivalent.

Nice To Haves

PennDOT ECMS or similar systems for private or non PennDOT jobs preferred.
Type 60 plus words per minute preferred.
A valid driver's license for the state in which you reside with acceptable driving record per company minimum standards for drivers preferred.
Prefer 3 years of as an Administrative Assistant experience supporting a company officer in a small to medium sized company.

Responsibilities

Prepare bid documents provided by estimator.
Prepare solicitations required for municipal/public bids (including preparation of solicitation, e mailing, faxing, calling, and completing the call log).
Complete corporate information required for pre-qualification applications required for municipal/public/private bids.
Provide administrative and clerical support for a variety of management personnel.
Perform a variety of office duties including but not limited to data entry, word processing, filing, typing, photocopying, mailing, and answering phones.
Create and maintain spreadsheets as directed.
Assist in scheduling events as directed (including registrations, hotel and flight reservations).
Input, maintain and analyze data as requested.
Maintain and order office and kitchen supplies for assigned location.
May occasionally be required to work more than 40 hours per week and non-traditional hours, including, but not limited to, weekends and evenings during heavy bidding timeframes, as necessary.
Exercise proper care and maintenance of company equipment.
Perform additional assignments per supervisor's direction.