Administrative Assistant 810

PCSI - Professional Contract Services, Inc • San Diego, CA

11d • Onsite

About The Position

PCSI is seeking an experienced Administrative Assistant. This position will report to the Project Manager/Foreman and is based in NAVSEA, San Diego. Typical work hours will be Monday through Friday from 6:30am-3:00pm. PCSI is an AbilityOne employer—as such, individuals and veterans with disabilities may be prioritized based on role. Documentation may be required.

Requirements

• High school diploma or GED
• Minimum of one (2) year of prior experience working as an Assistant, or related experience preferred, but not required.
• Ability to work with little supervision and maintain a high level of performance.
• Must be able to read, write, and understand the English language.
• Requires knowledge of Smart phones, iPads, PC functions and software.
• Operation of windows applications, Adobe Pro, Adobe Acrobat, MS Outlook, MS Word, MS Excel, MS PowerPoint, Visio etc., and related applications.
• Ability to follow policies and procedures in place to perform duties assigned.
• Ability to assist and communicate with others as needed and establish effective working relationships.
• Ability to pass criminal, drug, and driving screening.
• Exposure to dirt, dust, loud noise, and outside weather conditions.
• Ability to climb, bend, squat, push, lift and carry objects up to 10 pounds; prolong walking up to 10%.
• Ability to work any time or day of the week, including weekends and holidays.
• Possess valid driver’s license and maintain good driving record.
• Ability to obtain and maintain a NACI clearance and Common Access Card.

Responsibilities

• Answer phones and greet visitors.
• Schedule appointments and maintain calendars.
• Schedule and coordinate staff and other meetings.
• Prepare communications, such as memos, emails, invoices, reports and other correspondence.
• Write and edit documents from letters to reports and instructional documents. (Create Charters, SWARMC notes, and SWRMC instructions)
• Create and maintain filing systems, both electronic and physical.
• Manage accounts, perform bookkeeping, and complete payroll.
• Ability to generate floor plans via Visio or MS Excel for current and future room/office layouts.
• Ability to read diagrams, sketches, and facility floor plans.
• Responsible for assisting SWRMC’s FOS and NAVFAC’s FMS with project coordination.
• Inspect office furniture and spaces to determine if it needs to be replaced or renovation is necessary.
• Track financial progress of unfunded renovations and zero-based budget for code 1150.
• Generate laydown requests for base visitors and contracting companies.
• Manage SWRMC’s 5-Year Renovation Plan.
• Draft agenda and keep minutes for Quarterly Drumbeat/PFM Meetings.
• Take notes and observations during zone inspections. Submit trouble tickets for any findings during inspection.
• Responsible for phone coordination, LAN drops, and request forms for IT requests.
• Upload status updates in EDW system.
• Assist SWRMC’s FOS with SAR submittals.
• Schedule solicitation site walks.
• White spaces and facility inventory management.
• Present information of work done throughout week with weekly report of ongoing projects.
• May, on occasion, operate a company-owned vehicle (and cellular telephone) to transport self and others in performance of assigned duties.

Benefits

• Starting Pay $39.78
• Paid vacation and sick time, in addition to federal holidays.
• Medical, dental, vision, and other coverage: employer contribution offered to cover employee-only tier.
• 401k plan with matching on contributions up to 6%.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED