Administrative Assistant

CAA Niagara Talent Management Team • Thorold, ON

19d • CA$58,000 - CA$65,000 • Onsite

About The Position

The Administrative Assistant provides day-to-day administrative support to the President & CEO and the Senior Leadership Team. This role also supports coordination with the Board of Directors, working closely with the Board Secretary. A highly organized and proactive individual, the Administrative Assistant handles confidential information with discretion and builds strong working relationships across the organization.

Requirements

• Professional in maintaining a high level of confidentiality
• Self-starter tendencies with the ability to work independently
• Strong organizational skills with excellent attention to detail
• Strong interpersonal skills and ability to build relationships with key stakeholders (Executive team, Board of Directors, other CAA clubs, and employees at all levels in the organization)
• Proficient in Microsoft Office (Word, PowerPoint, Excel)
• Excellent organizational skills, ability to prioritize multiple/conflicting priorities with a focus on quality

Responsibilities

• Managing the President & CEO’s calendar (short- and long-term), including scheduling meetings, coordinating availability, and prioritizing requests
• Coordinating travel arrangements and completing expense reports
• Planning and coordinating meetings and events involving the President & CEO and Senior Leadership Team, including logistics, venues, catering, and technology
• Supporting logistics for Board and Committee meetings in partnership with the Board Secretary (e.g., catering/A/V/room set up)
• Supporting company events such as offsites, employee events, retirements, and holiday functions
• Preparing presentation materials for a variety of audiences (Senior Leadership Team, employee Town Halls)
• Assisting with SLT-related budgets and expense tracking
• Providing administrative support for additional projects or initiatives as required

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree