Administrative Assistant Office of the Vice President of Business and Finance

Benedict College•Columbia, SC

About The Position

INSTITUTION DESCRIPTION : Founded in 1870 by a woman, Bathsheba A. Benedict, Benedict College is a private co-educational liberal arts institution with over 1,700 students enrolled in its 26 baccalaureate degree programs and 2 master's degree programs. Defying trends, Benedict College maintains a nearly equal male and female student population. This Midlands HBCU has welcomed students from all 46 counties in South Carolina, 30 states across America, and 26 countries around the world. BASIC FUNCTION: Under general supervision, provides administrative support for the Vice President of Business and Finance.

Requirements

Detailed knowledge of office management procedures, including records retention.
Strong keyboarding and spreadsheet application skills required; stenographic skills are desirable.
Proficiency in using personal computers and Microsoft Office products to prepare presentations, correspondence, and statistical data.
Ability to manage multiple tasks and prioritize effectively.
Bachelor’s degree in Organizational Management, Business, or a related field preferred.
Extensive background in progressively responsible office management roles.
Minimum of two years of experience providing executive-level administrative support preferred.

Nice To Haves

Experience in an educational, banking, or financial institution environment is desirable.

Responsibilities

Provides consistent, high-quality customer service.
Receives incoming visitors and calls, determines the nature of the inquiry, and courteously directs calls to the appropriate individual within the division or other areas of responsibility.
Maintains the Vice President’s calendar, including scheduling appointments, arranging conferences and travel, providing reminders, and preparing materials for upcoming meetings.
Establishes and maintains administrative files for the Vice President’s Office.
Coordinates incoming mail pick-ups and outgoing mail drop-offs with the campus Post Office.
Receives and distributes mail daily; stamps incoming documents to acknowledge receipt; and ensures proper distribution to staff.
Maintains suspense files and control records for all documents requiring responses from the Vice President or staff.
Prepares correspondence, reports, and other documents from draft through final form. Emphasis is placed on accuracy in formatting, spelling, punctuation, and grammar.
Takes notes and prepares minutes during scheduled staff meetings.
Generates and maintains Microsoft Excel spreadsheets and other records related to special projects or programs.
Prepares requisitions for the Office of the Vice President.
Follows up on assigned tasks and performs other related duties as assigned.