Administrative Assistant

Village Of Lemont•Lemont, IL

3d•Onsite

About The Position

The Village of Lemont is seeking a dependable and motivated Administrative Assistant – Finance to join its Finance Department. This part-time position offers a unique opportunity to provide administrative and financial support, assist residents, and offer backup for front desk and utility billing operations. The role involves learning various municipal finance functions within a professional, collaborative, and supportive team environment serving the Lemont community.

Requirements

High school diploma or equivalent.
One to three years of administrative, financial, accounting, clerical, or customer service experience preferred.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Professional and courteous customer service skills.
Ability to work independently while also being a collaborative member of a team.
Ability to prioritize multiple assignments and meet deadlines.
Proficiency with Microsoft Office and modern office technology.
Ability to maintain confidentiality when handling financial, customer, and other sensitive information.

Nice To Haves

Experience with ERP systems, Laserfiche, or similar software is a plus.
Basic knowledge of accounting, accounts receivable, financial transactions, or municipal finance is a plus.

Responsibilities

Processing accounts receivable and miscellaneous billing activities.
Providing backup support for utility billing, including data entry, account maintenance, payment processing, and customer inquiries.
Processing Procurement Card transactions for Village departments in accordance with established procedures and internal controls.
Assisting with Finance-related Freedom of Information Act (FOIA) requests by locating, compiling, and organizing responsive records.
Reconciling vehicle sticker sales and assisting with researching and resolving discrepancies during the sales season.
Assisting with vendor reporting requirements, including PA 102-0265.
Establishing and maintaining credit card vendor profiles.
Maintaining accurate financial and administrative records and files.
Performing data entry and uploading records into the Village's ERP, Laserfiche, and other applicable systems.
Providing professional and courteous customer service to residents and members of the public.
Assisting with daily front desk operations and providing coverage when needed.
Creating USPS Priority Mail labels and assisting with general office and departmental needs.
Following established financial procedures, internal controls, safety policies, and records retention requirements.
Performing other related duties and special projects as assigned.