Administrative Assistant

Mandan Public School District•Mandan, ND

2d•Onsite

About The Position

Under basic supervision, performs a variety of office support functions to assist Mandan Public School (MPS) management staff with technical, clerical, and administrative duties; performs special program and project activities, updates records and computer database, and provides information and assistance to customers. This position is full-time, working 10 1/2 months a year, with a full benefit package included.

Requirements

High school diploma or GED equivalent
Three years of administrative support and computer experience, preferably with MPS or another educational environment
Knowledge of MPS policies and procedures.
Knowledge of policies, rules and regulations covering specific areas of assignment.
Knowledge of MPS administration policies, including accounting, payroll, and personnel rules.
Knowledge of operations, services, and activities performed by assigned department.
Knowledge of methods and techniques of researching and compiling data for reports and presentations.
Knowledge of customer service principles, protocols, and methods.
Knowledge of personal computers utilizing standard and specialized software applications.
Knowledge of record keeping and file maintenance principles and procedures.
Ability to plan, prioritize, and complete assignments with minimum supervision.
Ability to write professional reports and correspondence from brief instructions.
Ability to understand, explain, and apply relevant rules, regulations, policies and procedures.
Ability to use initiative and independent judgment within established procedural guidelines.
Ability to research and compile data for reports and technical documents.
Ability to deal tactfully and courteously with the public.
Ability to follow verbal and written instructions and procedures.
Ability to enter computer data with high levels of accuracy and productivity.
Ability to establish and maintain effective working relations with co-workers.
Ability to communicate effectively verbally and in writing.
Satisfactory completion of the interview process.
Verifiable record of satisfactory performance in previous employment.
Satisfactory completion of a state and federal background check.

Nice To Haves

Experience preferably with MPS or another educational environment

Responsibilities

Performs experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, data entry, record keeping, records research, and processing documents; performs duties in accordance with MPS policy and procedures, and within scope of authority; duties may vary according to job assignment and work skills.
Uses knowledge of MPS policies and procedures to assist work group with special projects, special events, administrative support, technical assignments, and office support functions; prepares meeting agendas, attends meetings, records and transcribes proceedings, and distributes meeting minutes.
Coordinates and organizes operational workflow; exercises initiative and independent judgment in performing duties; applies judgment to resolving problems, analyzing data, and making decisions; tracks department issues, and assures the effective communication of operational information.
Uses training and experience in area of assignment to review and process files, applications, registrations, special MPS forms, invoices, and technical documents.
Collects statistical data and compiles data for reports; researches and updates files and databases; locates information for staff and others as authorized.
Coordinates work group activities, schedules, meetings, and special arrangements.
Prepares correspondence; compiles and distributes information packets, and other communications.
Performs bookkeeping and timekeeping duties; processes documents and resolves technical issues.
Provides information, instructions, and assistance to the public and others having business with the District; assists customers with requests, applications, school forms, and other documents; answers questions and resolves issues within scope of authority and training.
Cross-trains in a variety of administrative and technical functions.
Supports the relationship between the Mandan Public Schools and the general public by demonstrating courteous and cooperative behavior when interacting with clients, visitors, and School staff; maintains absolute confidentiality of work-related issues, client records, and School information; follows compliance rules governing child abuse; performs related duties as required or assigned.