Administrative Assistant

Gallagher•Chicago, IL

12d•Remote

About The Position

At RPS, we don’t just embrace bold ideas, we make them happen. We’re a team of entrepreneurs, big-picture thinkers, and passionate experts who thrive on possibility. Every day, we collaborate across teams, challenge convention, and push boundaries to design innovative solutions for our clients. With access to top-rated carriers and a dynamic marketplace, we bring strategy and creativity together to deliver what others might call impossible. Here, every voice counts, every perspective matters, and every challenge is an opportunity to grow. You’ll be supported by a culture that celebrates ownership, curiosity, and high performance, where you’re trusted to do your best work and encouraged to keep learning along the way. The Administrative Assistant will provide high-level administrative support to ensure the efficient operation of the office. This role involves coordinating meetings, ordering supplies and various administrative tasks to support the team and organizational goals. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Requirements

High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
Minimum of 2 years of experience in an administrative or office support role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills.
Strong organizational and time-management skills.
Ability to handle confidential information with discretion.
Problem-solving skills and attention to detail.

Nice To Haves

Experience in insurance, risk management, or related industries is a plus

Responsibilities

Maintain office supplies inventory and place orders as needed.
Organize and maintain filing systems, both physical and digital.
Ensure the office environment is clean, organized, and functional.
Schedule and coordinate meetings, including preparing agendas and taking minutes.
Arrange logistics for meetings, conferences, and events.
Serve as a liaison between departments and external stakeholders.
Assist in the preparation of reports and presentations for internal and external use.
Support special projects and initiatives as assigned by management.
Handle the Orphaned Tasks in IR
Conduct research and compile data for reports and presentations.

Benefits

Medical/dental/vision plans, which start from day one!
Life and accident insurance
401(K) and Roth options
Tax-advantaged accounts (HSA, FSA)
Educational expense reimbursement
Paid parental leave
Digital mental health services (Talkspace)
Flexible work hours (availability varies by office and job function)
Training programs
Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
Charitable matching gift program