Administrative Assistant - Clearance Required - Littleton CO
About The Position
Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.
Requirements
- TS/SCI Clearance Required to Start
- Full complement of Microsoft Office Suite
Nice To Haves
- Experience supporting executive staff
Responsibilities
- Assist with Executive visits
- Maintain calendars, arrange meetings, make travel arrangements and interface with program management and high level customers
- Multi-task effectively in a fast-paced, dynamic work environment
- Partner and coordinate with Program, Line of Business and Space Systems staff Administrative Team; proactively collaborate with a highly-motivated, can-do spirit
- Demonstrate initiative, discretion and tact in managing email, telephone calls and other requests
- Ensure all correspondence is accurate, complete and properly handled
- Utilize computer and standard desk top software (full complement of Microsoft Office Suite) to access LM systems, compose correspondence and create spreadsheets and presentation charts
- Assure administrative detail on all projects: update and status delegated tasks to ensure progress to deadlines; handles all inquiries within capacity; provide backup materials for callbacks; fix commitments to maximize leaders' time efficiency; screen visitors to control interruptions and preserve leaders' schedules; provide meeting backup data as needed and arrange all amenities for same
- Pursue opportunities to change or lean out processes or approaches
- Determine priorities in regards to non-routine situations
- Perform additional special assignments as required in support of the program executive sta
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
