Administrative Assistant

San Jacinto Community College District•Pasadena, TX

39d•Onsite

About The Position

Administrative Assistant - District Office Essential Job Functions: Provides administrative support to the VCFA department and the Coordinator, Executive Operations. Support the front A-1 Desk by answering the kiosk and making sure all outside visitors sign in at the desk. Greet all employees as they come in daily and answer the A-1 front desk phone and direct calls where they need to go. Process requisitions and invoices via Banner for the VCFA Department and keep up with our spreadsheet. Complete Inventory of our supply room and make sure all items are stocked weekly. Send out any district emails about what is happening on the campus Schedules room reservations for the Board Room and other rooms. Other job duties as assigned Additional Job Functions: May be asked to assist other offices if needed with projects. Alarm sheets-scan and print new ones when we get close to running out. Mail-Reviewing and scanning email to the appropriate department

Requirements

Ability to demonstrate the College values
Must project a professional image, have excellent telephone etiquette and communication skills
Must be extremely accurate and have excellent proofreading, grammar and spelling skills
Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment
Basic skill level in Microsoft Office (Word, Excel & PowerPoint)
High school diploma or equivalent
Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

Nice To Haves

Above requirement plus one year of specialized or technical training beyond high school
Above requirement including one or more years in a higher education environment.
Bilingual candidates are encouraged to apply.

Responsibilities

Provides administrative support to the VCFA department and the Coordinator, Executive Operations.
Support the front A-1 Desk by answering the kiosk and making sure all outside visitors sign in at the desk.
Greet all employees as they come in daily and answer the A-1 front desk phone and direct calls where they need to go.
Process requisitions and invoices via Banner for the VCFA Department and keep up with our spreadsheet.
Complete Inventory of our supply room and make sure all items are stocked weekly.
Send out any district emails about what is happening on the campus
Schedules room reservations for the Board Room and other rooms.
May be asked to assist other offices if needed with projects.
Alarm sheets-scan and print new ones when we get close to running out.
Mail-Reviewing and scanning email to the appropriate department
Other job duties as assigned