Administrative Assistant

DTSV Inc•Camp Springs, MD

1d•Onsite

About The Position

DTSV has an opportunity for an Administrative Assistant to join our team on a Federal Government contract located onsite at the customer facility in Camp Springs, MD. Essential duties and responsibilities for the position include the following: Provide clerical support to include receptionist duties, such as greeting people, answering phones, scheduling Identify, classify, and sort documents Scanning, copying, faxing, filing, printing, sorting, and record keeping Manage hard copy and electronic files and records for management Provide assistance with contacting and scheduling appointments, coordinate availability Act as escort to visitors or unbadged personnel to government facilities requiring entry, access and exit to offices, rooms, or spaces Retrieve, receive and distribute incoming mail and packages received by the office; package and label items to be mailed or shipped Assist employees with travel arrangements to include monitoring, facilitating the planning as well as organize and track the travel budget. Provide daily briefings as necessary for the purpose of reviewing the calendar and daily activity scheduling Develop forms, announcements, surveys, or other materials as determined by the Government Facilitate conference room usage; maintain schedules for use of conference rooms Assist property management officials with annual inventory and with maintenance of property inventory records. Support includes verifying, inputting, and processing property transactions in the automated property management system Provide data entry, information gathering support and technical support involving the agency’s Learning Management System Review and reconcile documentation in electronic and/or hard copy format, including editing, updating, consolidating, formatting, and manipulating Word documents, Excel spreadsheets and PowerPoint presentations Strategic multi-tasking and planning skills Situational anticipation abilities intended to prevent, inform and prepare for potential problems such as scheduling, time constraints and equipment needs Discretion while handling all matters Facilitate high-level communication and coordination between USCIS Directorates, Program Offices, Special Agents in Charge, Divisions, internal and external contacts to facilitate meetings and other OSI/OI/FDNS related events. Act as a liaison to assure clear, effective and thorough follow-up. Coordinate input from divisions/offices/branches and prepare reports for management submission to Directorate offices and other government entities as necessary Exceptional coordination skills to manage schedules for several executive leadership positions

Requirements

U.S. citizenship
Minimum 2 years related experience in an office environment
High School diploma or equivalent
Strong proficiency in current technology and technical applications to include:
---Microsoft 365 Suite applications to include but not limited to Word, Excel, PowerPoint, TEAMS, Outlook, OneNote, Visio
---Electronic Communication Network applications such as SharePoint
---Adobe Acrobat applications
---Web browsers (Google Chrome, Firefox, Internet Explorer)
Ability to succesfuly complete Microsoft Office skills assessment
Ability to successfully complete a pre-employment corporate background investigation (credit/criminal check)
Ability to obtain and maintain a Government suitability determination (Moderate Risk Public Trust)
Ability to work effectively and efficiently in a team and independently
Ability to readily adapt to changing requirements
Ability to follow written and/or oral direction
Positive attitude focused on customer satisfaction

Responsibilities

Provide clerical support to include receptionist duties, such as greeting people, answering phones, scheduling
Identify, classify, and sort documents
Scanning, copying, faxing, filing, printing, sorting, and record keeping
Manage hard copy and electronic files and records for management
Provide assistance with contacting and scheduling appointments, coordinate availability
Act as escort to visitors or unbadged personnel to government facilities requiring entry, access and exit to offices, rooms, or spaces
Retrieve, receive and distribute incoming mail and packages received by the office; package and label items to be mailed or shipped
Assist employees with travel arrangements to include monitoring, facilitating the planning as well as organize and track the travel budget.
Provide daily briefings as necessary for the purpose of reviewing the calendar and daily activity scheduling
Develop forms, announcements, surveys, or other materials as determined by the Government
Facilitate conference room usage; maintain schedules for use of conference rooms
Assist property management officials with annual inventory and with maintenance of property inventory records. Support includes verifying, inputting, and processing property transactions in the automated property management system
Provide data entry, information gathering support and technical support involving the agency’s Learning Management System
Review and reconcile documentation in electronic and/or hard copy format, including editing, updating, consolidating, formatting, and manipulating Word documents, Excel spreadsheets and PowerPoint presentations
Strategic multi-tasking and planning skills
Situational anticipation abilities intended to prevent, inform and prepare for potential problems such as scheduling, time constraints and equipment needs
Discretion while handling all matters
Facilitate high-level communication and coordination between USCIS Directorates, Program Offices, Special Agents in Charge, Divisions, internal and external contacts to facilitate meetings and other OSI/OI/FDNS related events. Act as a liaison to assure clear, effective and thorough follow-up.
Coordinate input from divisions/offices/branches and prepare reports for management submission to Directorate offices and other government entities as necessary
Exceptional coordination skills to manage schedules for several executive leadership positions