Administrative Assistant

Hennepin Healthcare•Minneapolis, MN

2d•Onsite

About The Position

Under general supervision, provides administrative support to a department and leadership staff. Performs work involving technical or complex administrative tasks requiring excellent communication skills, considerable independent judgment and the ability to be flexible in a fast-paced environment. Represents the department and the organization to internal and external customers.

Requirements

High school graduate
4-6 years of relevant administrative experience
An approved equivalent combination of education and experience
Ability to work independently with limited guidance
Ability to adapt to change and changing priorities
Ability to communicate in a professional, clear, succinct, and tactful manner, both verbally and in writing
Experience in computer applications, e.g. Microsoft Word, Excel, Outlook, and PowerPoint
High level of interpersonal skills and the ability to communicate with people at all levels of the organization
Ability to manage a workload involving multiple activities and tight deadlines
Confident ability to exercise independent judgment and maintain confidentiality of materials and information

Nice To Haves

Associates Degree
Experience in a healthcare setting

Responsibilities

Provides administrative support to a department and leadership, including arranging meetings, transcribing and developing documents
Provides staff and leadership support in planning and executing department goals and strategies
Acts on behalf of the leadership team to manage calendars, communications, travel, and meeting arrangements in a timely manner
Greets visitors to the department and answers general support calls from internal contacts and vendors. Directs visitors/calls as appropriate. Resolves issues with little guidance
May assist in the on-boarding of new employees to the department, including submitting IT requests and maintaining accurate employee records for the department. Maintains accurate versions of department organizational chart
Works closely with team members to produce presentations, proposals, reports, letters, and other materials as needed. Tracks, inputs, and maintains department data and information as instructed
Submits requests and maintains appropriate levels of office supplies and necessary department equipment, materials, and tools
Provides project support as needed
Provides customer service to hospital personnel in a timely, professional manner
Serves on administrative and/or cross departmental teams and task forces as assigned
Performs other duties as assigned