Administrative Assistant (Pasadena Studios)

WinnCompanies • Los Angeles, CA

1d • Onsite

About The Position

WinnCompanies is looking for an Administrative Assistant to join our team at Pasadena Studios, a 181-unit affordable housing community located in Pasadena, CA. This is a temporary, per diem position that will assist with a designated department with daily administrative procedures and special projects for multiple properties. The ideal candidate will also handle front desk phones and incoming traffic of residents and perspective residents.

Requirements

• High school diploma or GED equivalent.
• Less than 1 year of relevant work experience.
• Basic familiarity with computer systems and web-based applications.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• A welcoming, can-do attitude and a professional presence.

Nice To Haves

• Proficient with Microsoft Office applications: Excel, Word, Outlook, and PowerPoint and knowledge of OrgPlus 4.0.

Responsibilities

• Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping.
• Support team members with accurate, timely expense reports and detailed travel arrangements.
• Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.)
• Manage building access, employee badges, and onboarding support for new team members (both in-office and remote).
• Obtain work orders from residents and documenting the work orders appropriately.
• Assist with collecting documentation from residents for recertifications.
• Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms.
• Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome.
• Complete special projects as needed.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED