Administrative Assistant

The Doe Fund Inc • New York, NY

33d • Onsite

About The Position

Join The Doe Fund on our mission to break the cycles of homelessness, addiction, and recidivism. Our flagship Ready, Willing & Able (RWA) program provides paid transitional work experience, transitional housing, advanced occupational training, and comprehensive supportive services to individuals experiencing homelessness. The Doe Fund is also one of New York City’s largest nonprofit developers of permanent, affordable, and supportive housing, with more than 1,900 units in operation or pre-development. The Doe Fund has an annual operating budget of $80 million and a full-time staff of nearly 500, a significant portion of whom are graduates of our programs.

We are currently seeking an Part-Time Administrative Assistant for The Doe Fund's Harlem Shelter Facility.

The Administrative Assistant will be responsible for the clerical and administrative duties at the residence. The successful candidate will have good communication, organizational, and computer skills, along with an understanding of working with special needs populations.

Requirements

• High School Diploma or GED
• Computer proficiency (i.e., email and Microsoft Office-based programs)
• Must be personable and have excellent communication skills
• Superior organizational skills and dedication to completing projects promptly

Responsibilities

• Meet and greet visitors and direct them to the appropriate staff
• Provide coverage of the reception area and ensure proper customer service and efficient communication between the tenants, visitors, and staff
• Provide general administrative and clerical support, including mailing, scanning, faxing, and copying for the staff
• Monitor and order office supplies
• Submit and track work orders through an internal ticketing system
• Develop and distribute a monthly calendar of events
• Assist with the planning and execution of special events
• Work closely with other departments at The Doe Fund as it relates to specific tasks
• Perform other duties as assigned

Benefits

• medical and dental coverage
• paid retirement plan participation
• paid sick, personal, and vacation time
• paid holidays
• discounted gym memberships

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED