Administrative Assistant

HDR • Spokane, WA

22d • Onsite

About The Position

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

Requirements

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must
• Self-motivation and professionalism are key for this position along with the ability to thrive in a team atmosphere
• Excellent communicator, friendly, engaging, possess good judgment, including common sense, able to think on your feet, able to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Proficient in MS Office, Word, Excel, PowerPoint, and Outlook
• Strong written communication skills including grammar, punctuation, proofreading, and spelling
• Must be able to lift 20 pounds

Nice To Haves

• Experience with SharePoint and Adobe Acrobat Pro a plus
• Conference Room AV knowledge a plus
• Associate degree
• 5+ years’ experience in an admin assistant/receptionist capacity supporting an energetic office
• Experience in any of the following fields are helpful: architectural, engineering, consulting, or construction services

Responsibilities

• Provide administrative support for staff in designated work location
• Support multiple manager schedules and emails
• Reception duties to include answering and directing telephone calls, delivering messages, greeting employees/clients and visitors
• Manage incoming/outgoing mail and packages
• Open and close office building daily (office hours are 8am to 5pm M-F)
• Schedule conference calls
• Assist with meeting set-up including conference room bookings and catering
• Manage inventory of office and kitchen supplies
• New hire desk set-up, coordinated with IT
• Facilitate expense report submission
• Provide project support with supervisor approval
• Support vehicle fleet management: Maintenance, repairs, oil changes, detailing, Licensing
• Develop and maintain a good working relationship with building property management
• Maintain vended services agreements
• Frequently communicate with direct supervisor and office lead on processes and procedures
• Maintain office in a neat and orderly fashion
• Other duties as needed

Benefits

• Employee-ownership model
• Support and care for our people
• Commitment to shaping resilient, sustainable, and forward-thinking communities
• Work rooted in technical excellence and a shared sense of purpose
• Collaborative culture
• Organizational trust
• Inclusive environment where everyone is welcomed, valued, respected and empowered
• Eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED