Administrative Assistant

Chicago Public Schools•Chicago, IL

13d•Onsite

About The Position

Chicago Public Schools (CPS) is the third-largest school district in the United States, serving over 325,000 students in 500+ schools and employing nearly 45,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. In order to fulfill this mission, we make three commitments to our students, their families, and all Chicagoans: academic progress, financial stability, and integrity. Six core values are embedded within these commitments – student-centered, whole child, equity, academic excellence, community partnership, and continuous learning. Reporting to the Executive Director for the Office of Administrative Hearings (OAH), this position provides comprehensive administrative support for the operations of both OAH and the Legal Investigations Unit (LIU). The Administrative Assistant serves as a key operational liaison between OAH management, hearing officers, Board administrators, attorneys, union representatives, and committees to facilitate discipline, grievance, and compliance functions. This is a full-time, non-exempt position that will be paid for time worked on a salary basis.

Requirements

High school diploma or GED equivalent
Minimum of three (3) years of experience in a customer-facing role completing administrative duties or similar work
Strong organizational and time management skills with an ability to set priorities and complete tasks in a timely manner
Excellent written and verbal communication skills
Strong interpersonal and customer service skills as required to collaborate with individuals across multiple levels of the organization
Ability to complete tasks requiring a high degree of attention to detail and strict confidentiality
Capable of managing conflicting priorities with input from supervisors and other staff
Strong proficiency with Google Suite (G Suite) and Microsoft applications, including Word, Excel, and PowerPoint
Establish/Maintain Chicago Residency - Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district.

Nice To Haves

Bachelor’s degree from an accredited college or university preferred
Experience in an office setting supporting legal or human resources staff, preferred
familiarity with PeopleSoft, LawTrac and/or Kronos preferred

Responsibilities

Scheduling discipline and grievance hearings
Issuing scheduling notices to hearing participants
Scheduling and distributing Google Meet invitations for virtual hearings
Managing OAH’s calendar on an ongoing basis
Interacting with OAH hearing officers, union representatives, principals, network chiefs, department heads, attorneys, administrators and other Board employees to facilitate the scheduling of hearings
Processing file requests from various parties, both internal and external to CPS, on an as-needed/as-requested basis
Maintaining data related to the duties of the position, including the scheduling and rescheduling of hearings and related communications
Preparing reports for review within OAH and the CPS Law Department on an as-needed/as-requested basis
Updating OAH database systems, including PeopleSoft, on a daily basis
Redacting investigative reports and other documentation before scheduling certain matters or hearings
Other related administrative duties as required